When I Work Review
HR, WORKFORCE & TRAINING SOFTWAREChoose When I Work when cheap per-user hourly scheduling is the job — not when clocks must be in the headline price, or when you need restaurant-only or hub-style WFM.
Starting price
$2.50/user/month
Free plan
No
Free trial
14 days
Best for
Hourly teams that mainly need scheduling and messaging at a low per-user price
SoftwareGlimpse review
7.9/10
Good
- ease of use9
- hiring workforce fit8
- workflow depth8
- integrations8
- mobile frontline9
- analytics7
When I Work vs top HR, Workforce & Training
Detailed head-to-head comparisons to help you choose the right option.
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When I Work vs Homebase
Choose Homebase for a free tiny-team starter plus time clocks in the same location-priced app. Choose When I Work when cheap per-user scheduling is the job and clocks can wait. Compare published pricing, hiring, core HRIS, payroll, scheduling, training, time tracking, integrations, and mobile.
- Low per-user scheduling
- OpenShifts without buying clocks yet
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When I Work vs Deputy
Mid-market hourly WFM — Lite $5 / Core $6.50 / Pro $9 per user/mo; $30 invoice minimum; up to 31-day trial.
- Features comparison
- Pricing & plans
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When I Work vs 7shifts
Researched side-by-side comparison of 7shifts and When I Work using hr comparison criteria. No universal winner — choose by job-cluster fit.
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
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When I Work vs Connecteam
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
- Features comparison
- Pricing & plans
Compare key capabilities side-by-side
Verified pricing and capability signals only — no invented third-party ratings.
| Feature | When I Work | Homebase | Deputy | 7shifts | Connecteam |
|---|---|---|---|---|---|
| Starting price | $2.50/user/month | $24.00/user/month | $5.00/user/month | $44.99/user/month | $29.00/user/month |
| Free plan | No | Yes | No | Yes | Yes |
| Free trial | Yes | Yes | Yes | Yes | Yes |
Key takeaways
Hourly teams that mainly need scheduling and messaging at a low per-user price
Free ≤10-employee hourly starter
Restaurants and hospitality groups that want scheduling, punches, tips, and POS in one WFM
Mid-market US employers that need payroll tax compliance depth beyond Gusto