When I Work Review
HR, WORKFORCE & TRAINING SOFTWAREChoose When I Work when cheap per-user hourly scheduling is the job — not when clocks must be in the headline price, or when you need restaurant-only or hub-style WFM.
Starting price
$2.50/user/month
Free plan
No
Free trial
14 days
Best for
Hourly teams that mainly need scheduling and messaging at a low per-user price
SoftwareGlimpse review
7.9/10
Good
- ease of use9
- hiring workforce fit8
- workflow depth8
- integrations8
- mobile frontline9
- analytics7
When I Work plans & pricing
Verified 2026-08-18 from wheniwork.com/pricing (high confidence on scheduling seats). Essentials $2.50 / Pro $5 / Premium $8 per user/mo. Enterprise contact. T&A ON price is not on the pricing card (medium confidence from vendor comparison blog +$1.50). 14-day trial. Affiliate economics excluded.
Essentials
$2.50
per user / month
- Small teams starting with core workflows
Pro
$5.00
per user / month
- Everything in Essentials, plus:
- Pro buyers
Premium
$8.00
per user / month
- Everything in Pro, plus:
- Teams with advanced workflow and scale needs
Enterprise
Custom
Contact sales
- Everything in Premium, plus:
- Organizations needing custom commercial terms
Estimate team cost
Rough monthly and annual cost for When I Work based on list pricing. Confirm rates on the vendor site before buying.
- Monthly
- $12.50
- Annual
- $150.00
When I Work pricing compared
| Metric | When I Work | Homebase | Deputy | 7shifts | Connecteam |
|---|---|---|---|---|---|
| Starting price | $2.50/user/month | $24.00/user/month | $5.00/user/month | $44.99/user/month | $29.00/user/month |
| Free plan | No | Yes | No | Yes | Yes |
| Free trial | Yes | Yes | Yes | Yes | Yes |