When I Work Plans: Seats, Hubs, and Qualifying Tiers
Choose your When I Work plan by mapping must-haves to qualifying tiers — seats, hubs, pools, and add-ons — not homepage “from” tiles.
Quick answer
Choose a When I Work plan by mapping must-haves for applicant tracking / recruiting to a qualifying tier — seats, hubs, pools, and add-ons included — not by comparing homepage “from” tiles. Confirm time and attendance (Essentials+) and GPS / geofence clock-in (Essentials+) are on the package you will actually buy. Never invent list prices here — confirm seats, hubs, and quote terms on /pricing/when-i-work/.
- List day-one must-haves
- Map to a researched qualifying plan
- Price hubs / add-ons you will actually use
- Confirm trial or free proving ground
- Write the quote before you buy
When I Work packaging rules
- Tiles are the bottom layer — When I Work is often sold on seats, hubs, pools, or quote packaging in our snapshot — treat homepage tiles as marketing, not a bill of materials. Confirm live packaging on the pricing page.
- Gates change the bill — Plan-gated in research: time and attendance (Essentials, Pro, Premium, Enterprise); GPS / geofence clock-in (Essentials, Pro, Premium, Enterprise).
- Free is a proving ground — Our snapshot records no trial length for When I Work — ask for an evaluation window in writing before you commit seats.
- Wrong cluster, wrong comparison — Do not compare When I Work (applicant tracking / recruiting) to frontline scheduling or a GPS time clock on a single price tile.
When I Work qualifying configuration
1. List must-haves, then qualify
Must-haves should match post one live role, move three candidates through stages, and collect interview feedback. Research-supported features include applicant tracking, career site and job boards, core hris, and workforce scheduling. Worked example: Harbor Retail (two recruiters and eight hiring managers) drops a cheaper tile when the must-have workflow unlocks only on a higher hub.
2. Compare like for like
Never invent list prices here — confirm seats, hubs, and quote terms on /pricing/when-i-work/. Worked example: Harbor Retail (two recruiters and eight hiring managers) totals the qualifying configuration at their headcount — not the marketing starter tile — then asks for the quote in writing.
When I Work must vs nice
- Core job on entry plan
- Gated capabilities
- AI / SMS / extra hubs
When I Work checklist
Bring these questions to every demo
Ask vendors to show the workflow live, not just describe it.
- 1List day-one must-havesFeatures that must ship without an unused enterprise tier.
- 2Map to a qualifying planUse researched plan names — not marketing starting tiles.
- 3Get the qualifying quote in writingSeats, hubs, add-ons, and implementation fees.
3. Map must-haves to plan names in writing
Feature gates researched on When I Work: time and attendance (Essentials, Pro, Premium, Enterprise) and GPS / geofence clock-in (Essentials, Pro, Premium, Enterprise). Map each must-have to the plan that unlocks it.
Compare published tiers on the same headcount assumption.
Worked example: Hourly teams that mainly need scheduling and messaging at a low per-user price screenshots the plan shown in demo and matches it to /pricing/when-i-work/.
4. Model seats, usage, and add-ons together
Build one sheet: seats, usage units, add-on SKUs, and overage triggers for When I Work. Compare totals — not entry tiles.
5. Get a written quote on the qualifying configuration
Ask When I Work for a quote that names plan, seats, usage band, and add-ons. Store it next to alternatives with the same assumptions.
Worked example: Hourly teams that mainly need scheduling and messaging at a low per-user price files quotes in the same folder with identical date and headcount headers.
6. Map must-haves to plan names in writing
Feature gates researched on When I Work: time and attendance (Essentials, Pro, Premium, Enterprise) and GPS / geofence clock-in (Essentials, Pro, Premium, Enterprise). Map each must-have to the plan that unlocks it.
Compare published tiers on the same headcount assumption.
Worked example: Hourly teams that mainly need scheduling and messaging at a low per-user price screenshots the plan shown in demo and matches it to /pricing/when-i-work/.
7. Model seats, usage, and add-ons together
Build one sheet: seats, usage units, add-on SKUs, and overage triggers for When I Work. Compare totals — not entry tiles.
8. Get a written quote on the qualifying configuration
Ask When I Work for a quote that names plan, seats, usage band, and add-ons. Store it next to alternatives with the same assumptions.
Worked example: Hourly teams that mainly need scheduling and messaging at a low per-user price files quotes in the same folder with identical date and headcount headers.
9. Map must-haves to plan names in writing
Feature gates researched on When I Work: time and attendance (Essentials, Pro, Premium, Enterprise) and GPS / geofence clock-in (Essentials, Pro, Premium, Enterprise). Map each must-have to the plan that unlocks it.
Compare published tiers on the same headcount assumption.
Worked example: Hourly teams that mainly need scheduling and messaging at a low per-user price screenshots the plan shown in demo and matches it to /pricing/when-i-work/.
10. Model seats, usage, and add-ons together
Build one sheet: seats, usage units, add-on SKUs, and overage triggers for When I Work. Compare totals — not entry tiles.
11. Get a written quote on the qualifying configuration
Ask When I Work for a quote that names plan, seats, usage band, and add-ons. Store it next to alternatives with the same assumptions.
Worked example: Hourly teams that mainly need scheduling and messaging at a low per-user price files quotes in the same folder with identical date and headcount headers.
Frequently asked questions
Does a free When I Work plan count?
Our snapshot records no trial length for When I Work — ask for an evaluation window in writing before you commit seats.
Should we pay annually?
Only after the qualifying configuration is written. Annual discounts do not fix the wrong hub.
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