Choose When I Work when cheap per-user hourly scheduling is the job — not when clocks must be in the headline price, or when you need restaurant-only or hub-style WFM.
Starting price
$2.50/user/month
Free plan
No
Free trial
14 days
Best for
Hourly teams that mainly need scheduling and messaging at a low per-user price
SoftwareGlimpse review
7.9/10
Good
Official vendor demonstration of product surfaces. It supplements screenshots and editorial analysis — it is not independent SoftwareGlimpse testing.
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Official vendor video
$2.50
per user / mo, billed monthly
$2.50/user/mo scheduling. Auto-scheduling, multi-location, OpenShifts, messaging.
$5.00
per user / mo, billed monthly
$5/user/mo. Rules, permissions, labor sharing, custom forecasting.
Verified captures from When I Work's product interface.
Entity field audit 100/100
When I Work is mobile-first shift scheduling and team messaging for hourly workplaces. Published per-user plans: Essentials $2.50, Pro $5, Premium $8/user/mo. 14-day trial, no credit card. Time & attendance is a separate toggle (dollar amount not printed on the live price card; vendor blog cites +$1.50). Auto-scheduling, multi-location, and POS/payroll integrations sit on Essentials+; SSO/API on Premium. No free forever plan.
Pricing: 4 documented plans · entry paid: Essentials · trial documented on at least one plan
Evidence: Research/data-based (no completed hands-on test) · Latest verification/research signal: 2026-08-18T12:00:00.000Z · Editorial assessment: approved
Next step: Compare against peers: Homebase vs When I Work
Choose When I Work when cheap per-user hourly scheduling is the job — not when clocks must be in the headline price, or when you need restaurant-only or hub-style WFM. Compare Homebase for a free tiny-team tier, Connecteam for deskless hubs, Deputy for compliance-heavy shift work, and 7shifts for restaurants. Scores reflect first-party documentation as of 2026-08-17 — not hands-on product testing. Confirm current packaging, minimums and usage rates on the vendor site before purchase.
Bottom line
Essentials $2.50 / Pro $5 / Premium $8 per user/mo. 14-day trial. Time clock is a paid toggle (amount not on the price card). Confirm on wheniwork.com/pricing.
| When I Work(this review) | Homebase | Deputy | 7shifts | Connecteam | |
|---|---|---|---|---|---|
| Starting price | $2.50/user/month | $24.00/user/month | $5.00/user/month | $44.99/user/month | $29.00/user/month |
| Free plan | No | Yes | No | Yes | Yes |
| Free trial | Yes | Yes | Yes | Yes | Yes |
Workforce scheduling
Plan shifts, open shifts, and schedule publishing for frontline and deskless teams.
Explore use case →Frontline operations
Coordinate deskless workers with mobile scheduling, communications, and tasks.
Explore use case →When I Work may not be the best fit if…
Setup, implementation, migration, plans, and worth-it walkthroughs for this product.
Part of HR, Workforce & Training · Software reviews
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