Deputy vs When I Work
Deputy fits multi-location hourly operators who need scheduling + time + labor compliance; When I Work fits hourly teams that mainly need scheduling and messaging at a low per-user price.
Deputy
Mid-market hourly WFM — Lite $5 / Core $6.50 / Pro $9 per user/mo; $30 invoice minimum; up to 31-day trial.
Best for
- • Multi-location hourly operators who need scheduling + time + labor compliance
- • Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
- • Ops leaders who want WFM AI with a human-in-the-loop
Starting from $5.00/user/mo
No free plan
VS
Our verdict
There is no universal winner between Deputy and When I Work. Choose Deputy when Multi-location hourly operators who need scheduling + time + labor compliance. Choose When I Work when Hourly teams that mainly need scheduling and messaging at a low per-user price. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
When I Work is better for
- ✓ Starting pricing
Tie
- • Integrations
Choose Deputy if: Multi-location hourly operators who need scheduling + time + labor compliance
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Quick verdict
Start here — then dig into the evidence below.
Choose Deputy if…
- Multi-location hourly operators who need scheduling + time + labor compliance
- Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
- Ops leaders who want WFM AI with a human-in-the-loop
Choose When I Work if…
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
- You prioritize starting pricing
Overall recommendation
There is no universal winner between Deputy and When I Work. Choose Deputy when Multi-location hourly operators who need scheduling + time + labor compliance. Choose When I Work when Hourly teams that mainly need scheduling and messaging at a low per-user price. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
Key trade-off
When I Work's clearest edge is starting pricing.
Winner by category
Only dimensions with researched evidence for this pair.
| Dimension | Winner | Why |
|---|---|---|
| Starting pricing | When I Work wins | When I Work publishes a lower researched starting floor ($2.5/mo vs $5/mo for Deputy). Confirm currency, renewals, and add-ons — not a total TCO winner. |
| Integrations | Tie | Deputy and When I Work are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
Side-by-side feature matrix
Normalized availability from product research — empty rows are not shown.
Hiring
| Feature | Deputy | When I Work |
|---|---|---|
| Applicant tracking | Moderate | Moderate |
| Career site & job boards | Moderate | Moderate |
| Interview scheduling | Limited | Limited |
Workforce
| Feature | Deputy | When I Work |
|---|---|---|
| Workforce scheduling | Strong | Strong |
| Frontline communications | Strong | Strong |
| Time & attendance | Strong | Moderate |
| GPS / geofence clock-in | Strong | Moderate |
People & payroll
| Feature | Deputy | When I Work |
|---|---|---|
| Core HRIS | Moderate | Moderate |
| Payroll processing | Moderate | Limited |
| Benefits administration | Limited | Limited |
Training
| Feature | Deputy | When I Work |
|---|---|---|
| SOP / knowledge base | Moderate | Moderate |
| Employee training paths | Moderate | Moderate |
| LMS / course commerce | Limited | Limited |
Platform
| Feature | Deputy | When I Work |
|---|---|---|
| HRIS integrations | Strong | Strong |
| Analytics & reporting | Strong | Strong |
| AI assistance | Strong | Moderate |
Pricing comparison
Pricing evidence last checked Sep 9, 2026.
Deputy
From $5.00/user/mo
- Lite$5.00/user/mo
- Core$6.50/user/mo
- Pro$9.00/user/mo
When I Work
From $2.50/user/mo
- Essentials$2.50/user/mo
- Pro$5.00/user/mo
- Premium$8.00/user/mo
- EnterpriseCustom
Seat-count estimates
Labeled estimates from verified starting per-seat pricing — not invoices.
| Seats | Deputy | When I Work |
|---|---|---|
| 5 | ~$25.00/mo (5 × starting seat) | ~$12.50/mo (5 × starting seat) |
| 10 | ~$50.00/mo (10 × starting seat) | ~$25.00/mo (10 × starting seat) |
| 25 | ~$125.00/mo (25 × starting seat) | ~$62.50/mo (25 × starting seat) |
| 50 | ~$250.00/mo (50 × starting seat) | ~$125.00/mo (50 × starting seat) |
Estimate from verified starting per-seat pricing — actual total depends on plan, annual discounts, and add-ons.
Deputy researched starting price from $5/mo. When I Work researched starting price from $2.5/mo. Affiliate economics excluded.
Best for
Scenario picks from researched strengths — not a universal ranking.
- → When I Work
Best for starting pricing
When I Work publishes a lower researched starting floor ($2.5/mo vs $5/mo for Deputy). Confirm currency, renewals, and add-ons — not a total TCO winner.
The differences that actually matter
Pair-specific analysis for Deputy vs When I Work — not generic category copy.
Starting pricing
When I Work aheadOn starting pricing, When I Work is ahead. Deputy: Trails When I Work on this criterion. When I Work: When I Work publishes a lower researched starting floor ($2.5/mo vs $5/mo for Deputy). Confirm currency, renewals, and add-ons — not a total TCO winner.. Feature evidence also diverges on Time & attendance (Deputy: Strong; When I Work: Moderate); GPS / geofence clock-in (Deputy: Strong; When I Work: Moderate); Core HRIS (Deputy: Moderate; When I Work: Moderate).
Pros and cons
Product-specific for this pair — derived from researched outcomes and editorial notes.
Deputy
Cons
- Trails on starting pricing
When I Work
Pros
- Stronger on starting pricing
Who should not choose each product
Decision quality improves when we say who should walk away.
Don't choose Deputy if…
- You need When I Work's stronger starting pricing more than Deputy's strengths
- Your primary fit looks closer to: Hourly teams that mainly need scheduling and messaging at a low per-user price
- Your primary fit looks closer to: Operators who will trial 14 days before buying Deputy or Homebase hubs
Don't choose When I Work if…
- Your primary fit looks closer to: Multi-location hourly operators who need scheduling + time + labor compliance
- Your primary fit looks closer to: Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
Alternatives worth considering
When neither product is the right fit.
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
Restaurant WFM priced per location — Essentials $44.99 (≤30 staff); Pro $89.99 (≤60); Premium $149.99 unlimited; free plan + 14-day Pro trial.
Final verdict
Scenario-level close — not a repeat of the intro.
Deputy wins when…
Multi-location hourly operators who need scheduling + time + labor compliance
When I Work wins when…
Hourly teams that mainly need scheduling and messaging at a low per-user price
- Best for starting pricingWhen I Work
Which one should you choose?
Choose Deputy if:
- Multi-location hourly operators who need scheduling + time + labor compliance
- Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
- Ops leaders who want WFM AI with a human-in-the-loop
Choose When I Work if:
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Product screenshots
Real product UI from our media library — no placeholders.
Deputy
When I Work
FAQ
- Is Deputy better than When I Work?
- There is no universal winner between Deputy and When I Work. Choose Deputy when Multi-location hourly operators who need scheduling + time + labor compliance. Choose When I Work when Hourly teams that mainly need scheduling and messaging at a low per-user price. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
- Which HR software fits which team?
- Deputy: Multi-location hourly operators who need scheduling + time + labor compliance When I Work: Hourly teams that mainly need scheduling and messaging at a low per-user price
- Does Deputy or When I Work have a free plan?
- Deputy: No free plan. When I Work: No free plan.
- How does Deputy vs When I Work pricing compare?
- Deputy starts from $5.00/user/mo. When I Work starts from $2.50/user/mo. Confirm live vendor pricing before purchasing.
- How did SoftwareGlimpse compare these products?
- We map both products to the same category criteria, then evaluate trade-offs using verified product, pricing and feature evidence. Affiliate relationships never change outcomes.
- reviewDeputy review
- reviewWhen I Work review
- pricingDeputy pricing
- pricingWhen I Work pricing
- alternativeConnecteam alternative
- alternativeHomebase alternative
- alternative7shifts alternative
- guideWhat Is HR Software?
- guideHow to Choose HR Software
- guideHR Software Pricing Guide
- categoryHR software hub
- finderBest HR software
Related comparisons
Alternatives to consider
Connecteam
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
Homebase
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
7shifts
Restaurant WFM priced per location — Essentials $44.99 (≤30 staff); Pro $89.99 (≤60); Premium $149.99 unlimited; free plan + 14-day Pro trial.
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