Deputy vs When I Work
Compare Deputy and When I Work on features, pricing, and buyer fit using the same researched criteria.
Deputy
Mid-market hourly WFM — Lite $5 / Core $6.50 / Pro $9 per user/mo; $30 invoice minimum; up to 31-day trial.
Best for
- • Multi-location hourly operators who need scheduling + time + labor compliance
- • Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
- • Ops leaders who want WFM AI with a human-in-the-loop
Starting from $5.00/user/mo
No free plan
VS
Our verdict
There is no universal winner between Deputy and When I Work. Choose Deputy when Multi-location hourly operators who need scheduling + time + labor compliance. Choose When I Work when Hourly teams that mainly need scheduling and messaging at a low per-user price. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
When I Work is better for
- ✓ Starting pricing
Tie
- • Integrations
Choose Deputy if: Multi-location hourly operators who need scheduling + time + labor compliance
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Deputy vs When I Work at a glance
Criterion-level leaders from verified research.
Scorecard preview
Criterion leaders based on verified research — open the Scorecard tab for evidence detail.
- Starting pricingWhen I Work
Deputy
When I Work
- Free planDepends
Deputy
When I Work
- User / licence minimumDepends
Deputy
When I Work
- IntegrationsTie
Deputy
When I Work
Which HR software is better for you?
Quick picks based on fit — not a universal ranking.
- → When I Work
Best for starting pricing
When I Work publishes a lower researched starting floor ($2.5/mo vs $5/mo for Deputy). Confirm currency, renewals, and add-ons — not a total TCO winner.
The biggest differences
Where the products diverge most clearly on verified criteria.
Starting pricing
When I Work winsDeputy
Trails When I Work on this criterion
When I Work
When I Work publishes a lower researched starting floor ($2.5/mo vs $5/mo for Deputy). Confirm currency, renewals, and add-ons — not a total TCO winner.
Which should you choose?
Choose Deputy if
- Multi-location hourly operators who need scheduling + time + labor compliance
- Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
- Ops leaders who want WFM AI with a human-in-the-loop
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Related comparisons
Alternatives to consider
Connecteam
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
Homebase
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
7shifts
Restaurant WFM priced per location — Essentials $44.99 (≤30 staff); Pro $89.99 (≤60); Premium $149.99 unlimited; free plan + 14-day Pro trial.
How we compare
A short look at the comparison process. Full methodology
1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.
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- Independent criterion outcomes
- No invented scores or prices
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