7shifts vs When I Work
Compare 7shifts and When I Work on features, pricing, and buyer fit using the same researched criteria.
7shifts
Restaurant WFM priced per location — Essentials $44.99 (≤30 staff); Pro $89.99 (≤60); Premium $149.99 unlimited; free plan + 14-day Pro trial.
Best for
- • Restaurants and hospitality groups that want scheduling, punches, tips, and POS in one WFM
- • Operators comparing 7shifts as the hospitality default versus Homebase
- • Teams that will trial Pro for 14 days before Premium payroll
Starting from $44.99/user/mo
Free plan available
VS
Our verdict
There is no universal winner between 7shifts and When I Work. Choose 7shifts when Restaurants and hospitality groups that want scheduling, punches, tips, and POS in one WFM. Choose When I Work when Hourly teams that mainly need scheduling and messaging at a low per-user price. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
7shifts is better for
- ✓ Free plan
- ✓ Integrations
When I Work is better for
- ✓ Starting pricing
Choose 7shifts if: Restaurants and hospitality groups that want scheduling, punches, tips, and POS in one WFM
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
7shifts vs When I Work at a glance
Criterion-level leaders from verified research.
Scorecard preview
Criterion leaders based on verified research — open the Scorecard tab for evidence detail.
- Starting pricingWhen I Work
7shifts
When I Work
- Free plan7shifts
7shifts
When I Work
- User / licence minimumDepends
7shifts
When I Work
- Integrations7shifts
7shifts
When I Work
Which HR software is better for you?
Quick picks based on fit — not a universal ranking.
- → 7shifts
Best for free plan
7shifts researches a free plan; When I Work does not research a free plan.
- → 7shifts
Best for integrations
7shifts leads on integrations (9/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → When I Work
Best for starting pricing
When I Work publishes a lower researched starting floor ($2.5/mo vs $44.99/mo for 7shifts). Confirm currency, renewals, and add-ons — not a total TCO winner.
The biggest differences
Where the products diverge most clearly on verified criteria.
Starting pricing
When I Work wins7shifts
Trails When I Work on this criterion
When I Work
When I Work publishes a lower researched starting floor ($2.5/mo vs $44.99/mo for 7shifts). Confirm currency, renewals, and add-ons — not a total TCO winner.
Which should you choose?
Choose 7shifts if
- Restaurants and hospitality groups that want scheduling, punches, tips, and POS in one WFM
- Operators comparing 7shifts as the hospitality default versus Homebase
- Teams that will trial Pro for 14 days before Premium payroll
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Related comparisons
Alternatives to consider
Homebase
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
Deputy
Mid-market hourly WFM — Lite $5 / Core $6.50 / Pro $9 per user/mo; $30 invoice minimum; up to 31-day trial.
Connecteam
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
How we compare
A short look at the comparison process. Full methodology
1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.
Still deciding between 7shifts and When I Work?
Use Best HR software for a shortlist matched to your priorities, or build another side-by-side comparison.
- Independent criterion outcomes
- No invented scores or prices
- Affiliate links never change winners
Some visit links may be affiliate links — we may earn a commission at no extra cost to you. Comparison outcomes are never based on commission.