SoftwareGlimpse

Ashby vs When I Work

Compare Ashby and When I Work on features, pricing, and buyer fit using the same researched criteria.

Independently recommendedLast updated Aug 18, 20264 evidence sourcesHow we compare

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Ashby

7.9/10

Modern ATS + CRM/analytics — Foundations $400/mo flat for ≤100 employees (10% off annual); Plus/Enterprise seat-based custom quote.

Best for

• Startups and growth-stage companies (≤100 employees) that want one modern ATS+analytics platform
• TA teams comparing Ashby vs Greenhouse for AI-native hiring
• Orgs willing to pay a high Foundations floor instead of a free ATS

Starting from $400.00/user/mo

No free plan

VS

Our verdict

No universal winner

No universal winner. Choose based on which criteria matter most for your team.

When I Work is better for

✓ Starting pricing

Tie

• Integrations

Choose Ashby if: Startups and growth-stage companies (≤100 employees) that want one modern ATS+analytics platform

Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price

See detailed comparison ↓

When I Work

7.9/10

Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.

Best for

• Hourly teams that mainly need scheduling and messaging at a low per-user price
• Operators who will trial 14 days before buying Deputy or Homebase hubs
• Multi-location teams that stay on Essentials+ for templates and OpenShifts

Starting from $2.50/user/mo

No free plan

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Ashby vs When I Work at a glance

Criterion-level leaders from verified research.

Full scorecard →

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Criterion leaders based on verified research — open the Scorecard tab for evidence detail.

Starting pricingWhen I Work
Ashby
When I Work
Free planDepends
Ashby
When I Work
User / licence minimumDepends
Ashby
When I Work
IntegrationsTie
Ashby
When I Work

Which HR software is better for you?

Quick picks based on fit — not a universal ranking.

→ When I Work
Best for starting pricing
When I Work publishes a lower researched starting floor ($2.5/mo vs $400/mo for Ashby). Confirm currency, renewals, and add-ons — not a total TCO winner.

The biggest differences

Where the products diverge most clearly on verified criteria.

Starting pricing
When I Work wins
Ashby
Trails When I Work on this criterion
When I Work
When I Work publishes a lower researched starting floor ($2.5/mo vs $400/mo for Ashby). Confirm currency, renewals, and add-ons — not a total TCO winner.

Which should you choose?

Choose Ashby if

Startups and growth-stage companies (≤100 employees) that want one modern ATS+analytics platform
TA teams comparing Ashby vs Greenhouse for AI-native hiring
Orgs willing to pay a high Foundations floor instead of a free ATS

Choose When I Work if

Hourly teams that mainly need scheduling and messaging at a low per-user price
Operators who will trial 14 days before buying Deputy or Homebase hubs
Multi-location teams that stay on Essentials+ for templates and OpenShifts

Related comparisons

Alternatives to consider

How we compare

A short look at the comparison process. Full methodology

1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.

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