Ashby vs When I Work
Compare Ashby and When I Work on features, pricing, and buyer fit using the same researched criteria.
Ashby
Modern ATS + CRM/analytics — Foundations $400/mo flat for ≤100 employees (10% off annual); Plus/Enterprise seat-based custom quote.
Best for
- • Startups and growth-stage companies (≤100 employees) that want one modern ATS+analytics platform
- • TA teams comparing Ashby vs Greenhouse for AI-native hiring
- • Orgs willing to pay a high Foundations floor instead of a free ATS
Starting from $400.00/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
When I Work is better for
- ✓ Starting pricing
Tie
- • Integrations
Choose Ashby if: Startups and growth-stage companies (≤100 employees) that want one modern ATS+analytics platform
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for Ashby and When I Work. Numeric bars appear only when both products have approved scores.
- When I Work
Starting pricing
Published floor price and what that floor actually includes.
When I Work publishes a lower researched starting floor ($2.5/mo vs $400/mo for Ashby). Confirm currency, renewals, and add-ons — not a total TCO winner.
AshbyWeakerWhen I WorkStronger - Depends
Free plan
Whether a usable free plan is published, and what it gates.
Ashby does not research a free plan; When I Work does not research a free plan.
AshbyDependsWhen I WorkDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for Ashby and When I Work on current vendor packaging.
AshbyDependsWhen I WorkDepends - Tie
Integrations
Important third-party integrations.
Ashby and When I Work are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Ashby8/10When I Work8/10
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