ADP Workforce Now vs When I Work

Compare ADP Workforce Now and When I Work on features, pricing, and buyer fit using the same researched criteria.

Independently recommendedLast updated Aug 18, 20264 evidence sourcesHow we compare

ADP Workforce Now

7.3/10

Mid-market payroll + HR (Select / Plus / Premium packaging) — custom PEPM quote; no published seat $. Landscape vs Gusto.

Best for

• Mid-market US employers that need payroll tax compliance depth beyond Gusto
• Teams comparing ADP WFN vs Paylocity as the payroll+HR shortlist
• Orgs that may add time/benefits later on Plus/Premium

No free plan

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Our verdict

No universal winner

No universal winner. Choose based on which criteria matter most for your team.

Tie

• Integrations

Choose ADP Workforce Now if: Mid-market US employers that need payroll tax compliance depth beyond Gusto

Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price

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When I Work

7.9/10

Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.

Best for

• Hourly teams that mainly need scheduling and messaging at a low per-user price
• Operators who will trial 14 days before buying Deputy or Homebase hubs
• Multi-location teams that stay on Essentials+ for templates and OpenShifts

Starting from $2.50/user/mo

No free plan

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ADP Workforce Now vs When I Work at a glance

Criterion-level leaders from verified research.

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Scorecard preview

Criterion leaders based on verified research — open the Scorecard tab for evidence detail.

Starting pricingDepends
ADP Workforce Now
When I Work
Free planDepends
ADP Workforce Now
When I Work
User / licence minimumDepends
ADP Workforce Now
When I Work
IntegrationsTie
ADP Workforce Now
When I Work

The biggest differences

Where the products diverge most clearly on verified criteria.

Starting pricing
Depends
ADP Workforce Now
ADP Workforce Now starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
When I Work
ADP Workforce Now starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.

Which should you choose?

Choose ADP Workforce Now if

Mid-market US employers that need payroll tax compliance depth beyond Gusto
Teams comparing ADP WFN vs Paylocity as the payroll+HR shortlist
Orgs that may add time/benefits later on Plus/Premium

Choose When I Work if

Hourly teams that mainly need scheduling and messaging at a low per-user price
Operators who will trial 14 days before buying Deputy or Homebase hubs
Multi-location teams that stay on Essentials+ for templates and OpenShifts

Related comparisons

Alternatives to consider

How we compare

A short look at the comparison process. Full methodology

1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.

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