Microsoft Project vs Todoist
Compare Microsoft Project and Todoist on features, pricing, and buyer fit using the same researched criteria.
Microsoft Project
Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan 1 from ~$10/user/mo.
Best for
- • Microsoft 365 standardised orgs
- • Traditional PMO Gantt/resource needs
- • Enterprise portfolio planning on higher plans
Starting from $10.00/user/mo
No free plan
VS
Our verdict
There is no universal winner between Microsoft Project and Todoist. Choose Microsoft Project when Microsoft 365 standardised orgs. Choose Todoist when Personal productivity and to-do capture. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
Microsoft Project is better for
- ✓ Timeline / Gantt
- ✓ Automations
- ✓ Collaboration
- ✓ Integrations
Todoist is better for
- ✓ Free plan
- ✓ Ease of use
- ✓ Value for money
Choose Microsoft Project if: Microsoft 365 standardised orgs
Choose Todoist if: Personal productivity and to-do capture
Todoist
Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/mo annual; Business ~$10.
Best for
- • Personal productivity and to-do capture
- • Light team task lists on Business
- • Buyers who want natural-language tasks
Starting from $6.25/user/mo
Free plan available
Microsoft Project vs Todoist at a glance
Criterion-level leaders from verified research.
Scorecard preview
Criterion leaders based on verified research — open the Scorecard tab for evidence detail.
- Starting pricingDepends
Microsoft Project
Todoist
- Seat / licence minimumDepends
Microsoft Project
Todoist
- Free planTodoist
Microsoft Project
Todoist
- Ease of useTodoist
Microsoft Project
Todoist
- Timeline / GanttMicrosoft Project
Microsoft Project
Todoist
Which project management is better for you?
Quick picks based on fit — not a universal ranking.
- → Microsoft Project
Best for timeline / gantt
Microsoft Project leads on timeline gantt (9/10 vs 5/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Microsoft Project
Best for automations
Microsoft Project leads on automations (6/10 vs 5/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Microsoft Project
Best for collaboration
Microsoft Project leads on collaboration (7/10 vs 6/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Todoist
Best for free plan
Microsoft Project does not research a free plan; Todoist researches a free plan.
- → Todoist
Best for ease of use
Todoist leads on ease of use (6/10 vs 10/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Todoist
Best for value for money
Todoist leads on value for money (6/10 vs 9/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
The biggest differences
Where the products diverge most clearly on verified criteria.
Starting pricing
DependsMicrosoft Project
Microsoft Project researched starting price from $10/mo; Todoist researched starting price from $6.25/mo; a free plan is researched. Seat minimums and AI credits can change TCO.
Todoist
Microsoft Project researched starting price from $10/mo; Todoist researched starting price from $6.25/mo; a free plan is researched. Seat minimums and AI credits can change TCO.
Seat / licence minimum
DependsMicrosoft Project
Check paid seat floors for Microsoft Project and Todoist on current vendor packaging.
Todoist
Check paid seat floors for Microsoft Project and Todoist on current vendor packaging.
Timeline / Gantt
Microsoft Project winsMicrosoft Project
Microsoft Project leads on timeline gantt (9/10 vs 5/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Todoist
Trails Microsoft Project on this criterion
Automations
Microsoft Project winsMicrosoft Project
Microsoft Project leads on automations (6/10 vs 5/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Todoist
Trails Microsoft Project on this criterion
Integrations
Microsoft Project winsMicrosoft Project
Microsoft Project leads on integrations (9/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Todoist
Trails Microsoft Project on this criterion
Reporting
Microsoft Project winsMicrosoft Project
Microsoft Project leads on reporting (8/10 vs 4/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Todoist
Trails Microsoft Project on this criterion
Which should you choose?
Choose Microsoft Project if
- Microsoft 365 standardised orgs
- Traditional PMO Gantt/resource needs
- Enterprise portfolio planning on higher plans
Choose Todoist if
- Personal productivity and to-do capture
- Light team task lists on Business
- Buyers who want natural-language tasks
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Alternatives to consider
Smartsheet
Spreadsheet-style work management with Gantt, portfolios and automation — Pro from $9/member/mo annual.
monday.com
Work OS / work management platform with boards, timelines, automations and AI credits — Basic from $9/seat/mo annual (3-seat minimum).
Asana
Cross-functional work management with goals, workflows and AI Studio — Starter from $10.99/user/mo annual.
Trello
Lightweight Kanban boards (Atlassian) — Free; Standard from $5/user/mo annual.
How we compare
A short look at the comparison process. Full methodology
1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.
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- No invented scores or prices
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