Microsoft Project vs Todoist
Thesis: General-purpose vs specialist — Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Frame: General-purpose vs specialist — Microsoft Project documents a broader use-case set; Todoist is narrower/specialist.. Choose Microsoft Project only if your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape. Choose Todoist only if your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape. Workflow advantage: Microsoft Project leans work-management, resource-planning; Todoist leans shared coverage. Trade-off: you gain focus on one product's motion at the cost of the other's adjacent coverage — no universal winner. Major differences: - Buyer thesis: General-purpose vs specialist — Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. - Positioning: Microsoft Project is Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan 1 from ~$10/user/mo.; Todoist is Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/mo annual; Business ~$10.. - Company-size focus: Microsoft Project (mid-market, enterprise) vs Todoist (micro, small-business, mid-market). - Workflow coverage skew: Microsoft Project-leaning work-management, resource-planning, timeline-reporting vs Todoist-leaning —. - Researched limits: Microsoft Project — SKU and licensing complexity across Planner/Project plans; Todoist — Not a Work OS or portfolio tool. Limitations — Microsoft Project: SKU and licensing complexity across Planner/Project plans; Best value assumes Microsoft 365 standardisation; Todoist: Not a Work OS or portfolio tool; Team features mainly on Business. Poor-fit cases: Microsoft Project is a poor fit when that limitation bites: SKU and licensing complexity across Planner/Project plans · Todoist is a poor fit when that limitation bites: Not a Work OS or portfolio tool · Avoid Microsoft Project if you actually need Todoist's motion (Personal and team task manager with natural-language capture — Free; Pro from ~$) Neither product has a completed hands-on product test on SoftwareGlimpse — this comparison is research/data-based only.
Microsoft Project
Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan 1 from ~$10/user/mo.
Best for
- • your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
- • use-case priority is work-management and Todoist is secondary for that motion
Starting from $10.00/user/mo
No free plan
VS
Our verdict
Frame: General-purpose vs specialist — Microsoft Project documents a broader use-case set; Todoist is narrower/specialist.. Choose Microsoft Project only if your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape. Choose Todoist only if your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape. Workflow advantage: Microsoft Project leans work-management, resource-planning; Todoist leans shared coverage. Trade-off: you gain focus on one product's motion at the cost of the other's adjacent coverage — no universal winner. Microsoft Project is a poor fit when that limitation bites: SKU and licensing complexity across Planner/Project plans Todoist is a poor fit when that limitation bites: Not a Work OS or portfolio tool Hard limitation for Microsoft Project when it matters: SKU and licensing complexity across Planner/Project plans. Hard limitation for Todoist when it matters: Not a Work OS or portfolio tool. Neither product has a completed hands-on product test on SoftwareGlimpse — this comparison is research/data-based only. Pricing threshold: estimate spend with the cost calculator before shortlisting.
Microsoft Project is better for
- ✓ Timeline / Gantt
- ✓ Automations
- ✓ Collaboration
- ✓ Integrations
Todoist is better for
- ✓ Free plan
- ✓ Ease of use
- ✓ Value for money
Choose Microsoft Project if: your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
Choose Todoist if: your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
Todoist
Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/mo annual; Business ~$10.
Best for
- • your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
- • use-case priority is project-tracking and Microsoft Project is secondary for that motion
Starting from $6.25/user/mo
Free plan available
Quick verdict
Start here — then dig into the evidence below.
Choose Microsoft Project if…
- your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
- use-case priority is work-management and Todoist is secondary for that motion
- You prioritize timeline / gantt
- You prioritize automations
Choose Todoist if…
- your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
- use-case priority is project-tracking and Microsoft Project is secondary for that motion
- You prioritize free plan
- You prioritize ease of use
Overall recommendation
Frame: General-purpose vs specialist — Microsoft Project documents a broader use-case set; Todoist is narrower/specialist.. Choose Microsoft Project only if your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape. Choose Todoist only if your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape. Workflow advantage: Microsoft Project leans work-management, resource-planning; Todoist leans shared coverage. Trade-off: you gain focus on one product's motion at the cost of the other's adjacent coverage — no universal winner. Microsoft Project is a poor fit when that limitation bites: SKU and licensing complexity across Planner/Project plans Todoist is a poor fit when that limitation bites: Not a Work OS or portfolio tool Hard limitation for Microsoft Project when it matters: SKU and licensing complexity across Planner/Project plans. Hard limitation for Todoist when it matters: Not a Work OS or portfolio tool. Neither product has a completed hands-on product test on SoftwareGlimpse — this comparison is research/data-based only. Pricing threshold: estimate spend with the cost calculator before shortlisting.
Key trade-off
Microsoft Project trades toward timeline / gantt; Todoist trades toward free plan.
Winner by category
Only dimensions with researched evidence for this pair.
| Dimension | Winner | Why |
|---|---|---|
| Free plan | Todoist wins | Microsoft Project vs Todoist on free plan: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Todoist on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Ease of use | Todoist wins | Microsoft Project vs Todoist on ease of use: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Todoist on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Timeline / Gantt | Microsoft Project wins | Microsoft Project vs Todoist on timeline gantt: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Automations | Microsoft Project wins | Microsoft Project vs Todoist on automations: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Collaboration | Microsoft Project wins | Microsoft Project vs Todoist on collaboration: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Integrations | Microsoft Project wins | Microsoft Project vs Todoist on integrations: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| AI features | Microsoft Project wins | Microsoft Project vs Todoist on ai features: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Reporting | Microsoft Project wins | Microsoft Project vs Todoist on reporting: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
| Value | Todoist wins | Microsoft Project vs Todoist on value for money: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Todoist on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above. |
Side-by-side feature matrix
Normalized availability from product research — empty rows are not shown.
Work planning
| Feature | Microsoft Project | Todoist |
|---|---|---|
| Task boards & work views | Strong | Moderate |
| Timeline / Gantt | Strong | Limited |
| Workload & resource management | Moderate | Limited |
| Time tracking | Moderate | Limited |
Execution
| Feature | Microsoft Project | Todoist |
|---|---|---|
| Automations & workflows | Moderate | Moderate |
| Docs & collaboration | Moderate | Moderate |
| AI assistance | Moderate | Moderate |
Platform
| Feature | Microsoft Project | Todoist |
|---|---|---|
| Integrations ecosystem | Strong | Strong |
| Reporting & dashboards | Strong | Moderate |
Adjacent productivity
| Feature | Microsoft Project | Todoist |
|---|---|---|
| Document / PDF productivity | Limited | Limited |
| Remote access / screen share | Limited | Limited |
| Desktop workspace organizer | Limited | Limited |
Pricing comparison
Pricing evidence last checked Aug 17, 2026.
Microsoft Project
From $10.00/user/mo
- Planner Plan 1$10.00/user/mo
- Planner and Project Plan 3$30.00/user/mo
- Planner and Project Plan 5$55.00/user/mo
Todoist
From $6.25/user/mo
- Beginner$0.00/user/mo
- Pro$6.25/user/mo
- Business$10.00/user/mo
Seat-count estimates
Labeled estimates from verified starting per-seat pricing — not invoices.
| Seats | Microsoft Project | Todoist |
|---|---|---|
| 5 | ~$50.00/mo (5 × starting seat) | ~$31.25/mo (5 × starting seat) |
| 10 | ~$100.00/mo (10 × starting seat) | ~$62.50/mo (10 × starting seat) |
| 25 | ~$250.00/mo (25 × starting seat) | ~$156.25/mo (25 × starting seat) |
| 50 | ~$500.00/mo (50 × starting seat) | ~$312.50/mo (50 × starting seat) |
Estimate from verified starting per-seat pricing — actual total depends on plan, annual discounts, and add-ons.
Starting prices not verified for either product Model team cost scenarios in the project-management cost calculator Cost calculator: /tools/project-management-cost-calculator/
Best for
Scenario picks from researched strengths — not a universal ranking.
- → Depends
Prefer Microsoft Project when your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
Prefer Microsoft Project when your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
- → Depends
Prefer Microsoft Project when use-case priority is work-management and Todoist is secondary for that motion
Prefer Microsoft Project when use-case priority is work-management and Todoist is secondary for that motion
- → Depends
Prefer Todoist when your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
Prefer Todoist when your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
- → Depends
Prefer Todoist when use-case priority is project-tracking and Microsoft Project is secondary for that motion
Prefer Todoist when use-case priority is project-tracking and Microsoft Project is secondary for that motion
- → Microsoft Project
Best for timeline / gantt
Microsoft Project vs Todoist on timeline gantt: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.
- → Microsoft Project
Best for automations
Microsoft Project vs Todoist on automations: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.
The differences that actually matter
Pair-specific analysis for Microsoft Project vs Todoist — not generic category copy.
Timeline / Gantt
Microsoft Project aheadOn timeline / gantt, Microsoft Project is ahead. Microsoft Project: Microsoft Project vs Todoist on timeline gantt: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.. Todoist: Trails Microsoft Project on this criterion. Feature evidence also diverges on Task boards & work views (Microsoft Project: Strong; Todoist: Moderate); Timeline / Gantt (Microsoft Project: Strong; Todoist: Limited); Workload & resource management (Microsoft Project: Moderate; Todoist: Limited).
Automations
Microsoft Project aheadOn automations, Microsoft Project is ahead. Microsoft Project: Microsoft Project vs Todoist on automations: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.. Todoist: Trails Microsoft Project on this criterion.
Integrations
Microsoft Project aheadOn integrations, Microsoft Project is ahead. Microsoft Project: Microsoft Project vs Todoist on integrations: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.. Todoist: Trails Microsoft Project on this criterion.
Reporting
Microsoft Project aheadOn reporting, Microsoft Project is ahead. Microsoft Project: Microsoft Project vs Todoist on reporting: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Microsoft Project on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.. Todoist: Trails Microsoft Project on this criterion.
Pros and cons
Product-specific for this pair — derived from researched outcomes and editorial notes.
Microsoft Project
Pros
- Stronger on timeline / gantt
- Stronger on automations
- Stronger on collaboration
- Stronger on integrations
Cons
- Trails on free plan
- Trails on ease of use
- Trails on value for money
Todoist
Pros
- Stronger on free plan
- Stronger on ease of use
- Stronger on value for money
Cons
- Trails on timeline / gantt
- Trails on automations
- Trails on collaboration
Implementation & learning curve
Based on researched setup / ease criteria for this pair.
Microsoft Project
- Trails on ease of use relative to Todoist
Todoist
- Stronger on ease of use: Microsoft Project vs Todoist on ease of use: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Todoist on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.
Integrations
Overlaps and exclusives from product integration data when available.
Microsoft Project: Strong. Todoist: Strong.
Who should not choose each product
Decision quality improves when we say who should walk away.
Don't choose Microsoft Project if…
- You need Todoist's stronger free plan more than Microsoft Project's strengths
- You need Todoist's stronger ease of use more than Microsoft Project's strengths
- You need Todoist's stronger value for money more than Microsoft Project's strengths
- Your primary fit looks closer to: your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
Don't choose Todoist if…
- You need Microsoft Project's stronger timeline / gantt more than Todoist's strengths
- You need Microsoft Project's stronger automations more than Todoist's strengths
- You need Microsoft Project's stronger collaboration more than Todoist's strengths
- Your primary fit looks closer to: your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
Alternatives worth considering
When neither product is the right fit.
Spreadsheet-style work management with Gantt, portfolios and automation — Pro from $9/member/mo annual.
Work OS / work management platform with boards, timelines, automations and AI credits — Basic from $9/seat/mo annual (3-seat minimum).
Cross-functional work management with goals, workflows and AI Studio — Starter from $10.99/user/mo annual.
Lightweight Kanban boards (Atlassian) — Free; Standard from $5/user/mo annual.
Final verdict
Scenario-level close — not a repeat of the intro.
Microsoft Project wins when…
your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
Todoist wins when…
your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
- Prefer Microsoft Project when your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shapeDepends
- Prefer Microsoft Project when use-case priority is work-management and Todoist is secondary for that motionDepends
- Prefer Todoist when your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shapeDepends
- Prefer Todoist when use-case priority is project-tracking and Microsoft Project is secondary for that motionDepends
Which one should you choose?
Choose Microsoft Project if:
- your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape
- use-case priority is work-management and Todoist is secondary for that motion
Choose Todoist if:
- your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
- use-case priority is project-tracking and Microsoft Project is secondary for that motion
Product screenshots
Real product UI from our media library — no placeholders.
Microsoft Project
Todoist
FAQ
- Is Microsoft Project better than Todoist?
- Frame: General-purpose vs specialist — Microsoft Project documents a broader use-case set; Todoist is narrower/specialist.. Choose Microsoft Project only if your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape. Choose Todoist only if your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape. Workflow advantage: Microsoft Project leans work-management, resource-planning; Todoist leans shared coverage. Trade-off: you gain focus on one product's motion at the cost of the other's adjacent coverage — no universal winner. Microsoft Project is a poor fit when that limitation bites: SKU and licensing complexity across Planner/Project plans Todoist is a poor fit when that limitation bites: Not a Work OS or portfolio tool Hard limitation for Microsoft Project when it matters: SKU and licensing complexity across Planner/Project plans. Hard limitation for Todoist when it matters: Not a Work OS or portfolio tool. Neither product has a completed hands-on product test on SoftwareGlimpse — this comparison is research/data-based only. Pricing threshold: estimate spend with the cost calculator before shortlisting.
- Which is easier to use?
- Microsoft Project vs Todoist on ease of use: Microsoft Project documents a broader use-case set; Todoist is narrower/specialist. Decision edge to Todoist on this criterion for this pair — unlike a generic feature matrix, the hinge is the buyer job above.
- Which project management fits which team?
- Microsoft Project: your buying job matches “Microsoft 365 project / Planner ladder for Gantt, resources and portfolios — Planner Plan ” rather than Todoist's shape Todoist: your buying job matches “Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/” rather than Microsoft Project's shape
- Does Microsoft Project or Todoist have a free plan?
- Microsoft Project: No free plan. Todoist: Free plan available.
- How does Microsoft Project vs Todoist pricing compare?
- Microsoft Project starts from $10.00/user/mo. Todoist starts from $6.25/user/mo. Confirm live vendor pricing before purchasing.
- How did SoftwareGlimpse compare these products?
- We map both products to the same category criteria, then evaluate trade-offs using verified product, pricing and feature evidence. Affiliate relationships never change outcomes.
- reviewMicrosoft Project review
- reviewTodoist review
- pricingMicrosoft Project pricing
- pricingTodoist pricing
- alternativeSmartsheet alternative
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- alternativeAsana alternative
- guideWhat Is Project Management Software?
- guideHow to Choose Project Management Software
- guideProject Management Pricing Guide
- categoryproject management hub
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Alternatives to consider
Smartsheet
Spreadsheet-style work management with Gantt, portfolios and automation — Pro from $9/member/mo annual.
monday.com
Work OS / work management platform with boards, timelines, automations and AI credits — Basic from $9/seat/mo annual (3-seat minimum).
Asana
Cross-functional work management with goals, workflows and AI Studio — Starter from $10.99/user/mo annual.
Trello
Lightweight Kanban boards (Atlassian) — Free; Standard from $5/user/mo annual.
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