When I Work vs Workable
Compare When I Work and Workable on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
When I Work is better for
- ✓ Starting pricing
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workable if: SMB and lower mid-market teams that want a dedicated ATS with published prices
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
Best for
- • SMB and lower mid-market teams that want a dedicated ATS with published prices
- • Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- • Companies that may use Workable’s light HR features without buying a full HRIS
Starting from $299.00/user/mo
No free plan
When I Work vs Workable at a glance
Criterion-level leaders from verified research.
Scorecard preview
Criterion leaders based on verified research — open the Scorecard tab for evidence detail.
- Starting pricingWhen I Work
When I Work
Workable
- Free planDepends
When I Work
Workable
- User / licence minimumDepends
When I Work
Workable
- IntegrationsWhen I Work
When I Work
Workable
Which HR software is better for you?
Quick picks based on fit — not a universal ranking.
- → When I Work
Best for starting pricing
When I Work publishes a lower researched starting floor ($2.5/mo vs $299/mo for Workable). Confirm currency, renewals, and add-ons — not a total TCO winner.
- → When I Work
Best for integrations
When I Work leads on integrations (8/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
The biggest differences
Where the products diverge most clearly on verified criteria.
Starting pricing
When I Work winsWhen I Work
When I Work publishes a lower researched starting floor ($2.5/mo vs $299/mo for Workable). Confirm currency, renewals, and add-ons — not a total TCO winner.
Workable
Trails When I Work on this criterion
Which should you choose?
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Choose Workable if
- SMB and lower mid-market teams that want a dedicated ATS with published prices
- Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- Companies that may use Workable’s light HR features without buying a full HRIS
Related comparisons
Alternatives to consider
Homebase
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
Connecteam
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
Deputy
Mid-market hourly WFM — Lite $5 / Core $6.50 / Pro $9 per user/mo; $30 invoice minimum; up to 31-day trial.
Greenhouse
Structured-hiring ATS (Core / Plus / Pro) — custom quote by plan, hiring volume, and org complexity; no published seat dollars.
How we compare
A short look at the comparison process. Full methodology
1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.
Still deciding between When I Work and Workable?
Use Best HR software for a shortlist matched to your priorities, or build another side-by-side comparison.
- Independent criterion outcomes
- No invented scores or prices
- Affiliate links never change winners
Some visit links may be affiliate links — we may earn a commission at no extra cost to you. Comparison outcomes are never based on commission.