When I Work vs Workable
Compare When I Work and Workable on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
When I Work is better for
- ✓ Starting pricing
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workable if: SMB and lower mid-market teams that want a dedicated ATS with published prices
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
Best for
- • SMB and lower mid-market teams that want a dedicated ATS with published prices
- • Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- • Companies that may use Workable’s light HR features without buying a full HRIS
Starting from $299.00/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for When I Work and Workable. Numeric bars appear only when both products have approved scores.
- When I Work
Starting pricing
Published floor price and what that floor actually includes.
When I Work publishes a lower researched starting floor ($2.5/mo vs $299/mo for Workable). Confirm currency, renewals, and add-ons — not a total TCO winner.
When I WorkStrongerWorkableWeaker - Depends
Free plan
Whether a usable free plan is published, and what it gates.
When I Work does not research a free plan; Workable does not research a free plan.
When I WorkDependsWorkableDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for When I Work and Workable on current vendor packaging.
When I WorkDependsWorkableDepends - When I Work
Integrations
Important third-party integrations.
When I Work leads on integrations (8/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
When I Work8/10Workable7/10
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