When I Work vs Workable
Compare When I Work and Workable on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
When I Work is better for
- ✓ Starting pricing
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workable if: SMB and lower mid-market teams that want a dedicated ATS with published prices
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
Best for
- • SMB and lower mid-market teams that want a dedicated ATS with published prices
- • Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- • Companies that may use Workable’s light HR features without buying a full HRIS
Starting from $299.00/user/mo
No free plan
Pros & cons
A balanced look at where each product shines — and where it falls short.
When I Work
Strengths in greenPros
- Stronger on starting pricing
- Stronger on integrations
Best for
Hourly teams that mainly need scheduling and messaging at a low per-user price
Workable
Trade-offs in redCons
- Trails on starting pricing
- Trails on integrations
Best for
SMB and lower mid-market teams that want a dedicated ATS with published prices
Choose if…
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Choose Workable if
- SMB and lower mid-market teams that want a dedicated ATS with published prices
- Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- Companies that may use Workable’s light HR features without buying a full HRIS
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