When I Work vs Workable
Compare When I Work and Workable on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
When I Work is better for
- ✓ Starting pricing
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workable if: SMB and lower mid-market teams that want a dedicated ATS with published prices
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
Best for
- • SMB and lower mid-market teams that want a dedicated ATS with published prices
- • Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- • Companies that may use Workable’s light HR features without buying a full HRIS
Starting from $299.00/user/mo
No free plan
Feature comparison
Grouped feature support from verified product research for When I Work and Workable.
Hiring
| Feature | When I Work | Workable | Winner |
|---|---|---|---|
| Applicant tracking | Moderate | Strong | Workable |
| Career site & job boards | Moderate | Strong | Workable |
| Interview scheduling | Limited | Strong | Workable |
Workforce
| Feature | When I Work | Workable | Winner |
|---|---|---|---|
| Workforce scheduling | Strong | Limited | When I Work |
| Frontline communications | Strong | Limited | When I Work |
| Time & attendance | Moderate | Moderate | Tie |
| GPS / geofence clock-in | Moderate | Limited | When I Work |
People & payroll
| Feature | When I Work | Workable | Winner |
|---|---|---|---|
| Core HRIS | Moderate | Moderate | Tie |
| Payroll processing | Limited | Moderate | Workable |
| Benefits administration | Limited | Limited | Tie |
Training
| Feature | When I Work | Workable | Winner |
|---|---|---|---|
| SOP / knowledge base | Moderate | Limited | When I Work |
| Employee training paths | Moderate | Moderate | Tie |
| LMS / course commerce | Limited | Limited | Tie |
Platform
| Feature | When I Work | Workable | Winner |
|---|---|---|---|
| HRIS integrations | Strong | Strong | Tie |
| Analytics & reporting | Strong | Strong | Tie |
| AI assistance | Moderate | Moderate | Tie |
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