When I Work vs Workable
Compare When I Work and Workable on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
When I Work is better for
- ✓ Starting pricing
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workable if: SMB and lower mid-market teams that want a dedicated ATS with published prices
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
Best for
- • SMB and lower mid-market teams that want a dedicated ATS with published prices
- • Hiring teams that want a 15-day trial before a custom enterprise ATS quote
- • Companies that may use Workable’s light HR features without buying a full HRIS
Starting from $299.00/user/mo
No free plan
When I Work vs Workable pricing
When I Work researched starting price from $2.5/mo. Workable researched starting price from $299/mo. Affiliate economics excluded.
When I Work
From $2.50/user/mo
Workable
From $299.00/user/mo
When I Work
Starting from $2.50/user/mo
Free trial available
- EssentialsPopular$2.50/user/mo
- $2.50/user/mo scheduling. Auto-scheduling, multi-location, OpenShifts, messaging.
- Pro$5.00/user/mo
- $5/user/mo. Rules, permissions, labor sharing, custom forecasting.
- Premium$8.00/user/mo
- $8/user/mo. API, webhooks, SAML/SSO.
- EnterpriseCustom
- Custom enterprise packaging — contact sales.
Workable
Starting from $299.00/user/mo
Free trial available
- StandardPopular$299.00/mo
- $299/mo billed annually for 1–20 employees. ATS + sourcing. Texting/video/assessments are add-ons. 15-day trial.
- Premier$599.00/mo
- $599/mo annual (1–20 employees). Bundles many recruiting add-ons versus Standard.
- Enterprise$719.00/mo
- $719/mo annual (1–20 employees). Custom reporting and extra permission sets advertised.
Estimate your team cost
Monthly estimate from verified per-seat list pricing. Confirm on the vendor site before purchasing.
When I Work
$37.50/mo
Workable
$4,485.00/mo
+$4,447.50/mo — Workable costs more
Verified monthly unit prices · Aug 18, 2026
Prices in USD
Shown per user / month from verified list pricing.
Plans can change
Confirm live vendor rates before purchasing.
Add-ons may apply
Calling, SMS, or usage fees can add cost.
Independence
Affiliate status never changes pricing outcomes.
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