Updated 2026-08-18

Todoist alternatives

Approved substitutes for Todoist from existing SoftwareGlimpse catalogue peers and editorial assessments. This is a job-fit list, not a ranked best-of.

6 alternatives listed
Affiliate-independent analysis
Methodology v1.0.0
Last updated 2026-08-18

Looking beyond

Todoist

6.4/10

Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/mo annual; Business ~$10.

Read our full Todoist review →

Best overall alternative

Asana

8.3/10

Asana is a catalogue substitute when Cross-functional marketing/ops teams. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.

View Asana

See how we compare →

Best Todoist alternatives

1
Asana
Best overall
Asana is a catalogue substitute when Cross-functional marketing/ops teams. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.
Best for
Cross-functional marketing/ops teams
Starting price
See pricing
View review
Visit website
2
Trello
Trello is a catalogue substitute when Small teams needing simple Kanban. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.
Best for
Small teams needing simple Kanban
Starting price
See pricing
View review
Visit website
3
Motion
Motion is a catalogue substitute when Individuals/small teams buying AI auto-scheduling. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.
Best for
Individuals/small teams buying AI auto-scheduling
Starting price
See pricing
View review
Visit website
4
ClickUp
ClickUp is a catalogue substitute when Teams consolidating tasks+docs+dashboards. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.
Best for
Teams consolidating tasks+docs+dashboards
Starting price
See pricing
View review
Visit website
5
monday.com
monday.com is a catalogue substitute when Teams standardising on one Work OS for projects, ops and cross-functional work. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.
Best for
Teams standardising on one Work OS for projects, ops and cross-functional work
Starting price
See pricing
View review
Visit website
6
Basecamp
Basecamp is a catalogue substitute when Teams wanting simple async project hubs. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.
Best for
Teams wanting simple async project hubs
Starting price
See pricing
View review
Visit website

Software	Best for	Starting price	Overall score	Actions
1 Asana Best overall Asana is a catalogue substitute when Cross-functional marketing/ops teams. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.	Cross-functional marketing/ops teams	See pricing	8.3/10	View review Visit website
2 Trello Trello is a catalogue substitute when Small teams needing simple Kanban. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.	Small teams needing simple Kanban	See pricing	6.6/10	View review Visit website
3 Motion Motion is a catalogue substitute when Individuals/small teams buying AI auto-scheduling. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.	Individuals/small teams buying AI auto-scheduling	See pricing	6.9/10	View review Visit website
4 ClickUp ClickUp is a catalogue substitute when Teams consolidating tasks+docs+dashboards. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.	Teams consolidating tasks+docs+dashboards	See pricing	8.3/10	View review Visit website
5 monday.com monday.com is a catalogue substitute when Teams standardising on one Work OS for projects, ops and cross-functional work. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.	Teams standardising on one Work OS for projects, ops and cross-functional work	See pricing	8.6/10	View review Visit website
6 Basecamp Basecamp is a catalogue substitute when Teams wanting simple async project hubs. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.	Teams wanting simple async project hubs	See pricing	6.1/10	View review Visit website

Compare alternatives side by side

Some links may be affiliate links — we may earn a commission at no extra cost to you. Rankings and scores are never based on commission. Affiliate disclosure

Alternative details

Asana

Better when

Cross-functional marketing/ops teams
Buyers prioritising adoption ease and goals/workflows

Worse when

Engineering sprint orgs that need Jira/Linear
Teams wanting the cheapest all-in-one seat (ClickUp)

Key tradeoff: Asana fits Cross-functional marketing/ops teams; Todoist fits Personal productivity and to-do capture.

Trello

Trello is a catalogue substitute when Small teams needing simple Kanban. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.

Better when

Small teams needing simple Kanban
Personal/team board workflows

Worse when

Portfolio/resource PM
Eng Agile at scale (Jira)

Key tradeoff: Trello fits Small teams needing simple Kanban; Todoist fits Personal productivity and to-do capture.

Motion

Motion is a catalogue substitute when Individuals/small teams buying AI auto-scheduling. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.

Better when

Individuals/small teams buying AI auto-scheduling
Calendar + task unification

Worse when

Enterprise PMO portfolios
Cheapest Work OS seats

Key tradeoff: Motion fits Individuals/small teams buying AI auto-scheduling; Todoist fits Personal productivity and to-do capture.

ClickUp

ClickUp is a catalogue substitute when Teams consolidating tasks+docs+dashboards. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.

Better when

Teams consolidating tasks+docs+dashboards
Budget-conscious Work OS buyers

Worse when

Teams wanting minimal setup (Asana)
Pure eng sprint shops (Jira/Linear)

Key tradeoff: ClickUp fits Teams consolidating tasks+docs+dashboards; Todoist fits Personal productivity and to-do capture.

monday.com

monday.com is a catalogue substitute when Teams standardising on one Work OS for projects, ops and cross-functional work. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.

Better when

Teams standardising on one Work OS for projects, ops and cross-functional work
Buyers who need boards + timeline + automations with mainstream brand recognition

Worse when

Solo operators who cannot use three paid seats
Buyers whose only job is PowerPoint-native executive Gantt decks (Office Timeline)

Key tradeoff: monday.com fits Teams standardising on one Work OS for projects, ops and cross-functional work; Todoist fits Personal productivity and to-do capture.

Basecamp

Basecamp is a catalogue substitute when Teams wanting simple async project hubs. Stay with Todoist when Personal productivity and to-do capture. Reasons come from approved editorial assessments — not a ranked best-of list.

Better when

Teams wanting simple async project hubs
SMBs rejecting Work OS complexity

Worse when

Complex portfolio/resource PM
Automation-heavy ops

Key tradeoff: Basecamp fits Teams wanting simple async project hubs; Todoist fits Personal productivity and to-do capture.

Editorial note

Stay on Todoist when Personal productivity and to-do capture. Move to Asana when Cross-functional marketing/ops teams. Move to Trello when Small teams needing simple Kanban. Move to Motion when Individuals/small teams buying AI auto-scheduling. Move to ClickUp when Teams consolidating tasks+docs+dashboards. Not a ranked best-of list — affiliate relationships never set the order.

How to choose a Todoist alternative

Define your priorities
List must-have workflows, team size, and budget before you fall for a feature checklist.
Compare your options
Use the same criteria across products — and ignore affiliate status when you weigh fit.
Test before you decide
Trial the shortlist with a real workflow. We only claim hands-on testing when it happened.

Editorial methodology · Affiliate disclosure

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