Todoist vs Trello
Todoist fits personal productivity and to-do capture; Trello fits small teams needing simple kanban.
Todoist
Personal and team task manager with natural-language capture — Free; Pro from ~$6.25/user/mo annual; Business ~$10.
Best for
- • Personal productivity and to-do capture
- • Light team task lists on Business
- • Buyers who want natural-language tasks
Starting from $6.25/user/mo
Free plan available
VS
Our verdict
There is no universal winner between Todoist and Trello. Choose Todoist when Personal productivity and to-do capture. Choose Trello when Small teams needing simple Kanban. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
Todoist is better for
- ✓ AI features
Trello is better for
- ✓ Automations
- ✓ Collaboration
- ✓ Value for money
Tie
- • Free plan
- • Ease of use
- • Timeline / Gantt
Choose Todoist if: Personal productivity and to-do capture
Choose Trello if: Small teams needing simple Kanban
Trello
Lightweight Kanban boards (Atlassian) — Free; Standard from $5/user/mo annual.
Best for
- • Small teams needing simple Kanban
- • Personal/team board workflows
- • Atlassian-adjacent lightweight entry
Starting from $5.00/user/mo
Free plan available
Quick verdict
Start here — then dig into the evidence below.
Choose Todoist if…
- Personal productivity and to-do capture
- Light team task lists on Business
- Buyers who want natural-language tasks
- You prioritize ai features
Choose Trello if…
- Small teams needing simple Kanban
- Personal/team board workflows
- Atlassian-adjacent lightweight entry
- You prioritize automations
Overall recommendation
There is no universal winner between Todoist and Trello. Choose Todoist when Personal productivity and to-do capture. Choose Trello when Small teams needing simple Kanban. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
Key trade-off
Todoist trades toward ai features; Trello trades toward automations.
Winner by category
Only dimensions with researched evidence for this pair.
| Dimension | Winner | Why |
|---|---|---|
| Free plan | Tie | Todoist researches a free plan; Trello researches a free plan. |
| Ease of use | Tie | Todoist and Trello are close on ease of use (10/10 vs 10/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| Timeline / Gantt | Tie | Todoist and Trello are close on timeline gantt (5/10 vs 5/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| Automations | Trello wins | Trello leads on automations (5/10 vs 6/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| Collaboration | Trello wins | Trello leads on collaboration (6/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| Integrations | Tie | Todoist and Trello are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| AI features | Todoist wins | Todoist leads on ai features (5/10 vs 4/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| Reporting | Tie | Todoist and Trello are close on reporting (4/10 vs 4/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing. |
| Value | Trello wins | Trello has the lower researched starting floor ($5/mo vs $6.25/mo for Todoist) while editorial value scores are close. Confirm renewals and seat math. |
Side-by-side feature matrix
Normalized availability from product research — empty rows are not shown.
Work planning
| Feature | Todoist | Trello |
|---|---|---|
| Task boards & work views | Moderate | Strong |
| Timeline / Gantt | Limited | Moderate |
| Workload & resource management | Limited | Limited |
| Time tracking | Limited | Moderate |
Execution
| Feature | Todoist | Trello |
|---|---|---|
| Automations & workflows | Moderate | Moderate |
| Docs & collaboration | Moderate | Moderate |
| AI assistance | Moderate | Moderate |
Platform
| Feature | Todoist | Trello |
|---|---|---|
| Integrations ecosystem | Strong | Strong |
| Reporting & dashboards | Moderate | Moderate |
Adjacent productivity
| Feature | Todoist | Trello |
|---|---|---|
| Document / PDF productivity | Limited | Limited |
| Remote access / screen share | Limited | Limited |
| Desktop workspace organizer | Limited | Limited |
Pricing comparison
Pricing evidence last checked Sep 10, 2026.
Todoist
From $6.25/user/mo
- Beginner$0.00/user/mo
- Pro$6.25/user/mo
- Business$10.00/user/mo
Trello
From $5.00/user/mo
- Free$0.00/user/mo
- Standard$5.00/user/mo
- Premium$10.00/user/mo
- Enterprise$17.50/user/mo
Seat-count estimates
Labeled estimates from verified starting per-seat pricing — not invoices.
| Seats | Todoist | Trello |
|---|---|---|
| 5 | ~$31.25/mo (5 × starting seat) | ~$25.00/mo (5 × starting seat) |
| 10 | ~$62.50/mo (10 × starting seat) | ~$50.00/mo (10 × starting seat) |
| 25 | ~$156.25/mo (25 × starting seat) | ~$125.00/mo (25 × starting seat) |
| 50 | ~$312.50/mo (50 × starting seat) | ~$250.00/mo (50 × starting seat) |
Estimate from verified starting per-seat pricing — actual total depends on plan, annual discounts, and add-ons.
Todoist researched starting price from $6.25/mo; a free plan is researched. Trello researched starting price from $5/mo; a free plan is researched. Affiliate economics excluded.
Best for
Scenario picks from researched strengths — not a universal ranking.
- → Todoist
Best for ai features
Todoist leads on ai features (5/10 vs 4/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Trello
Best for automations
Trello leads on automations (5/10 vs 6/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Trello
Best for collaboration
Trello leads on collaboration (6/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
- → Trello
Best for value for money
Trello has the lower researched starting floor ($5/mo vs $6.25/mo for Todoist) while editorial value scores are close. Confirm renewals and seat math.
The differences that actually matter
Pair-specific analysis for Todoist vs Trello — not generic category copy.
Starting pricing
DependsStarting pricing: Todoist — Todoist researched starting price from $6.25/mo; a free plan is researched; Trello researched starting price from $5/mo; a free plan is researched. Seat minimums and AI credits can change TCO.. Trello — Todoist researched starting price from $6.25/mo; a free plan is researched; Trello researched starting price from $5/mo; a free plan is researched. Seat minimums and AI credits can change TCO.. Feature evidence also diverges on Task boards & work views (Todoist: Moderate; Trello: Strong); Timeline / Gantt (Todoist: Limited; Trello: Moderate); Time tracking (Todoist: Limited; Trello: Moderate).
Seat / licence minimum
DependsSeat / licence minimum: Todoist — Check paid seat floors for Todoist and Trello on current vendor packaging.. Trello — Check paid seat floors for Todoist and Trello on current vendor packaging..
Timeline / Gantt
TieTodoist and Trello are close on timeline / gantt. Todoist and Trello are close on timeline gantt (5/10 vs 5/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Automations
Trello aheadOn automations, Trello is ahead. Todoist: Trails Trello on this criterion. Trello: Trello leads on automations (5/10 vs 6/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing..
Integrations
TieTodoist and Trello are close on integrations. Todoist and Trello are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Reporting
TieTodoist and Trello are close on reporting. Todoist and Trello are close on reporting (4/10 vs 4/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Pros and cons
Product-specific for this pair — derived from researched outcomes and editorial notes.
Todoist
Pros
- Stronger on ai features
Cons
- Trails on automations
- Trails on collaboration
- Trails on value for money
Trello
Pros
- Stronger on automations
- Stronger on collaboration
- Stronger on value for money
Cons
- Trails on ai features
Implementation & learning curve
Based on researched setup / ease criteria for this pair.
Todoist
- Comparable ease of use to Trello
Trello
- Comparable ease of use to Todoist
Integrations
Overlaps and exclusives from product integration data when available.
Todoist: Strong. Trello: Strong.
Who should not choose each product
Decision quality improves when we say who should walk away.
Don't choose Todoist if…
- You need Trello's stronger automations more than Todoist's strengths
- You need Trello's stronger collaboration more than Todoist's strengths
- You need Trello's stronger value for money more than Todoist's strengths
- Your primary fit looks closer to: Small teams needing simple Kanban
Don't choose Trello if…
- You need Todoist's stronger ai features more than Trello's strengths
- Your primary fit looks closer to: Personal productivity and to-do capture
- Your primary fit looks closer to: Light team task lists on Business
Alternatives worth considering
When neither product is the right fit.
Cross-functional work management with goals, workflows and AI Studio — Starter from $10.99/user/mo annual.
AI calendar + task auto-scheduling (projects, docs, meetings) — Pro AI from $19/seat/mo annual.
All-in-one configurable Work OS (tasks, docs, dashboards, ClickUp Brain) — Unlimited from $7/user/mo annual.
Atlassian Agile issue tracker for software teams — Free ≤10; Standard from ~$8.15/user/mo annual.
Final verdict
Scenario-level close — not a repeat of the intro.
Todoist wins when…
Personal productivity and to-do capture
Trello wins when…
Small teams needing simple Kanban
- Best for ai featuresTodoist
- Best for automationsTrello
- Best for collaborationTrello
- Best for value for moneyTrello
Which one should you choose?
Choose Todoist if:
- Personal productivity and to-do capture
- Light team task lists on Business
- Buyers who want natural-language tasks
Choose Trello if:
- Small teams needing simple Kanban
- Personal/team board workflows
- Atlassian-adjacent lightweight entry
Product screenshots
Real product UI from our media library — no placeholders.
Todoist
Trello
FAQ
- Is Todoist better than Trello?
- There is no universal winner between Todoist and Trello. Choose Todoist when Personal productivity and to-do capture. Choose Trello when Small teams needing simple Kanban. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
- Which project management fits which team?
- Todoist: Personal productivity and to-do capture Trello: Small teams needing simple Kanban
- Does Todoist or Trello have a free plan?
- Todoist: Free plan available. Trello: Free plan available.
- How does Todoist vs Trello pricing compare?
- Todoist starts from $6.25/user/mo. Trello starts from $5.00/user/mo. Confirm live vendor pricing before purchasing.
- How did SoftwareGlimpse compare these products?
- We map both products to the same category criteria, then evaluate trade-offs using verified product, pricing and feature evidence. Affiliate relationships never change outcomes.
- reviewTodoist review
- reviewTrello review
- pricingTodoist pricing
- pricingTrello pricing
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Related comparisons
Alternatives to consider
Asana
Cross-functional work management with goals, workflows and AI Studio — Starter from $10.99/user/mo annual.
Motion
AI calendar + task auto-scheduling (projects, docs, meetings) — Pro AI from $19/seat/mo annual.
ClickUp
All-in-one configurable Work OS (tasks, docs, dashboards, ClickUp Brain) — Unlimited from $7/user/mo annual.
Jira
Atlassian Agile issue tracker for software teams — Free ≤10; Standard from ~$8.15/user/mo annual.
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