Notion vs Smartsheet
Compare Notion and Smartsheet on features, pricing, and buyer fit using the same researched criteria.
Notion
Docs-first workspace with databases and light project tracking — Plus from $10/user/mo annual; AI on Business.
Best for
- • Docs-first teams and wikis
- • Startups combining specs + light tasks
- • Buyers who want Notion AI writing/search
Starting from $10.00/user/mo
Free plan available
VS
Our verdict
There is no universal winner between Notion and Smartsheet. Choose Notion when Docs-first teams and wikis. Choose Smartsheet when Excel/spreadsheet-native PMOs. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
Notion is better for
- ✓ Free plan
- ✓ Ease of use
- ✓ Collaboration
- ✓ AI features
Smartsheet is better for
- ✓ Timeline / Gantt
- ✓ Automations
- ✓ Integrations
- ✓ Reporting
Choose Notion if: Docs-first teams and wikis
Choose Smartsheet if: Excel/spreadsheet-native PMOs
Smartsheet
Spreadsheet-style work management with Gantt, portfolios and automation — Pro from $9/member/mo annual.
Best for
- • Excel/spreadsheet-native PMOs
- • Ops teams needing Gantt + portfolios
- • Structured program reporting
Starting from $9.00/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for Notion and Smartsheet. Numeric bars appear only when both products have approved scores.
- Depends
Starting pricing
Published floor price and what that floor actually includes.
Notion researched starting price from $10/mo; a free plan is researched; Smartsheet researched starting price from $9/mo. Seat minimums and AI credits can change TCO.
NotionDependsSmartsheetDepends - Depends
Seat / licence minimum
Minimum billed seats and how that changes small-team cost.
Check paid seat floors for Notion and Smartsheet on current vendor packaging.
NotionDependsSmartsheetDepends - Notion
Free plan
Whether a usable free plan is published, and what it gates.
Notion researches a free plan; Smartsheet does not research a free plan.
NotionStrongerSmartsheetWeaker - Notion
Ease of use
How quickly teams become productive.
Notion leads on ease of use (8/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion8/10Smartsheet7/10 - Smartsheet
Timeline / Gantt
Native timeline, Gantt, or dependency planning.
Smartsheet leads on timeline gantt (6/10 vs 9/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion6/10Smartsheet9/10 - Smartsheet
Automations
Rules, recipes, and workflow automations in the work OS.
Smartsheet leads on automations (6/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion6/10Smartsheet8/10 - Notion
Collaboration
Docs, comments, chat, proofing, and guest collaboration quality.
Notion leads on collaboration (9/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion9/10Smartsheet7/10 - Smartsheet
Integrations
Important third-party integrations.
Smartsheet leads on integrations (7/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion7/10Smartsheet8/10 - Notion
AI features
Useful AI for the primary job — not marketing fluff.
Notion leads on ai features (8/10 vs 6/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion8/10Smartsheet6/10 - Smartsheet
Reporting
Reporting and forecasting quality.
Smartsheet leads on reporting (5/10 vs 9/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion5/10Smartsheet9/10 - Notion
Value for money
Capability relative to total cost of ownership.
Notion leads on value for money (8/10 vs 7/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Notion8/10Smartsheet7/10
Some visit links may be affiliate links — we may earn a commission at no extra cost to you. Comparison outcomes are never based on commission.