Greenhouse vs When I Work
Compare Greenhouse and When I Work on features, pricing, and buyer fit using the same researched criteria.
Greenhouse
Structured-hiring ATS (Core / Plus / Pro) — custom quote by plan, hiring volume, and org complexity; no published seat dollars.
Best for
- • Mid-market and enterprise teams that want structured hiring (kits, scorecards, governance)
- • Talent orgs comparing Greenhouse as the default dedicated ATS
- • Companies that will integrate ATS to an existing HRIS/payroll rather than buying all-in-one HR
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Greenhouse is better for
- ✓ Integrations
Choose Greenhouse if: Mid-market and enterprise teams that want structured hiring (kits, scorecards, governance)
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Greenhouse vs When I Work at a glance
Criterion-level leaders from verified research.
Scorecard preview
Criterion leaders based on verified research — open the Scorecard tab for evidence detail.
- Starting pricingDepends
Greenhouse
When I Work
- Free planDepends
Greenhouse
When I Work
- User / licence minimumDepends
Greenhouse
When I Work
- IntegrationsGreenhouse
Greenhouse
When I Work
Which HR software is better for you?
Quick picks based on fit — not a universal ranking.
- → Greenhouse
Best for integrations
Greenhouse leads on integrations (9/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
The biggest differences
Where the products diverge most clearly on verified criteria.
Starting pricing
DependsGreenhouse
Greenhouse starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
When I Work
Greenhouse starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
Which should you choose?
Choose Greenhouse if
- Mid-market and enterprise teams that want structured hiring (kits, scorecards, governance)
- Talent orgs comparing Greenhouse as the default dedicated ATS
- Companies that will integrate ATS to an existing HRIS/payroll rather than buying all-in-one HR
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Related comparisons
Alternatives to consider
Breezy HR
Mid-market ATS with free Bootstrap, paid Startup/Growth/Business pools, career site, and interview workflows — Growth from $273/mo annual.
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
BambooHR
SMB/mid-market core HRIS with Core/Pro/Elite PEPM tiers — Core from $10/employee/mo above 25 employees, or $250/mo flat floor for smaller teams.
Homebase
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
How we compare
A short look at the comparison process. Full methodology
1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.
Still deciding between Greenhouse and When I Work?
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- Independent criterion outcomes
- No invented scores or prices
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