Greenhouse vs When I Work
Compare Greenhouse and When I Work on features, pricing, and buyer fit using the same researched criteria.
Greenhouse
Structured-hiring ATS (Core / Plus / Pro) — custom quote by plan, hiring volume, and org complexity; no published seat dollars.
Best for
- • Mid-market and enterprise teams that want structured hiring (kits, scorecards, governance)
- • Talent orgs comparing Greenhouse as the default dedicated ATS
- • Companies that will integrate ATS to an existing HRIS/payroll rather than buying all-in-one HR
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Greenhouse is better for
- ✓ Integrations
Choose Greenhouse if: Mid-market and enterprise teams that want structured hiring (kits, scorecards, governance)
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for Greenhouse and When I Work. Numeric bars appear only when both products have approved scores.
- Depends
Starting pricing
Published floor price and what that floor actually includes.
Greenhouse starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
GreenhouseDependsWhen I WorkDepends - Depends
Free plan
Whether a usable free plan is published, and what it gates.
Greenhouse does not research a free plan; When I Work does not research a free plan.
GreenhouseDependsWhen I WorkDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for Greenhouse and When I Work on current vendor packaging.
GreenhouseDependsWhen I WorkDepends - Greenhouse
Integrations
Important third-party integrations.
Greenhouse leads on integrations (9/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Greenhouse9/10When I Work8/10
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