UKG Pro vs When I Work
Compare UKG Pro and When I Work on features, pricing, and buyer fit using the same researched criteria.
UKG Pro
Enterprise HCM + WFM (Kronos heritage) — custom quote; Bryte AI. Distinct from UKG Ready (mid-market bundles).
Best for
- • Enterprises whose HCM shortlist is Workday vs UKG because hourly WFM/compliance is core
- • Healthcare, retail, and 24/7 operations that need HCM plus complex scheduling
- • Global payroll programmes that will quote UKG Pro rather than Ready
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Tie
- • Integrations
Choose UKG Pro if: Enterprises whose HCM shortlist is Workday vs UKG because hourly WFM/compliance is core
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
UKG Pro vs When I Work pricing
UKG Pro starting price was not verified in current research — confirm on the vendor pricing page. When I Work researched starting price from $2.5/mo. Affiliate economics excluded.
UKG Pro
See plans
When I Work
From $2.50/user/mo
UKG Pro
Starting price not evidenced
No free trial evidenced
- UKG Pro HCM SuitePopularCustom
- HR, payroll, talent — contact UKG. No published USD.
- UKG Pro + Workforce ManagementCustom
- Time, scheduling, labor forecasting — quote as modules/scope.
When I Work
Starting from $2.50/user/mo
Free trial available
- EssentialsPopular$2.50/user/mo
- $2.50/user/mo scheduling. Auto-scheduling, multi-location, OpenShifts, messaging.
- Pro$5.00/user/mo
- $5/user/mo. Rules, permissions, labor sharing, custom forecasting.
- Premium$8.00/user/mo
- $8/user/mo. API, webhooks, SAML/SSO.
- EnterpriseCustom
- Custom enterprise packaging — contact sales.
Estimate your team cost
Monthly estimate from verified per-seat list pricing. Confirm on the vendor site before purchasing.
When I Work
$37.50/mo
Verified monthly unit prices · Aug 18, 2026
Prices in USD
Shown per user / month from verified list pricing.
Plans can change
Confirm live vendor rates before purchasing.
Add-ons may apply
Calling, SMS, or usage fees can add cost.
Independence
Affiliate status never changes pricing outcomes.
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