Freshteam vs When I Work
Compare Freshteam and When I Work on features, pricing, and buyer fit using the same researched criteria.
Freshteam
Freshworks HRMS/ATS — sunset announced ~Mar 2026; onboarded for affiliate inventory completeness only.
Best for
- • Historical context for Freshworks HR buyers evaluating migration
Starting from $0.00/user/mo
Free plan available
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Freshteam is better for
- ✓ Free plan
When I Work is better for
- ✓ Integrations
Choose Freshteam if: Historical context for Freshworks HR buyers evaluating migration
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Freshteam vs When I Work at a glance
Criterion-level leaders from verified research.
Scorecard preview
Criterion leaders based on verified research — open the Scorecard tab for evidence detail.
- Starting pricingDepends
Freshteam
When I Work
- Free planFreshteam
Freshteam
When I Work
- User / licence minimumDepends
Freshteam
When I Work
- IntegrationsWhen I Work
Freshteam
When I Work
Which HR software is better for you?
Quick picks based on fit — not a universal ranking.
- → Freshteam
Best for free plan
Freshteam researches a free plan; When I Work does not research a free plan.
- → When I Work
Best for integrations
When I Work leads on integrations (7/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
The biggest differences
Where the products diverge most clearly on verified criteria.
Starting pricing
DependsFreshteam
Freshteam researched starting price from $0/mo; a free plan is researched; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
When I Work
Freshteam researched starting price from $0/mo; a free plan is researched; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
Which should you choose?
Choose Freshteam if
- Historical context for Freshworks HR buyers evaluating migration
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Related comparisons
Alternatives to consider
Breezy HR
Mid-market ATS with free Bootstrap, paid Startup/Growth/Business pools, career site, and interview workflows — Growth from $273/mo annual.
Workable
Recruiting + light HR ATS with published floors — Standard $299/mo (1–20 employees, annual); Premier $599; Enterprise $719.
Homebase
SMB hourly WFM (scheduling, time, hiring) priced per location — free Basic ≤10 employees at 1 site; paid Essentials from $24/location/mo annual.
Connecteam
Frontline workforce app with Ops, Comms, and HR & Skills hubs — free ≤10 users; paid hubs from $29/mo annual for first 30 users.
How we compare
A short look at the comparison process. Full methodology
1
Collect
Collect official product information, pricing, and product evidence.
2
Normalize
Map evidence to the same category evaluation criteria for both products.
3
Compare
Evaluate both products against identical criteria — ties and depends are allowed.
4
Explain
Show why each product wins, loses, or ties, with evidence behind the outcome.
Still deciding between Freshteam and When I Work?
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- Independent criterion outcomes
- No invented scores or prices
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