Freshteam vs When I Work
Compare Freshteam and When I Work on features, pricing, and buyer fit using the same researched criteria.
Freshteam
Freshworks HRMS/ATS — sunset announced ~Mar 2026; onboarded for affiliate inventory completeness only.
Best for
- • Historical context for Freshworks HR buyers evaluating migration
Starting from $0.00/user/mo
Free plan available
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Freshteam is better for
- ✓ Free plan
When I Work is better for
- ✓ Integrations
Choose Freshteam if: Historical context for Freshworks HR buyers evaluating migration
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Pros & cons
A balanced look at where each product shines — and where it falls short.
Freshteam
Strengths in greenPros
- Stronger on free plan
Cons
- Trails on integrations
Best for
Historical context for Freshworks HR buyers evaluating migration
When I Work
Trade-offs in redPros
- Stronger on integrations
Cons
- Trails on free plan
Best for
Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose if…
Choose Freshteam if
- Historical context for Freshworks HR buyers evaluating migration
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
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