Freshteam vs When I Work
Compare Freshteam and When I Work on features, pricing, and buyer fit using the same researched criteria.
Freshteam
Freshworks HRMS/ATS — sunset announced ~Mar 2026; onboarded for affiliate inventory completeness only.
Best for
- • Historical context for Freshworks HR buyers evaluating migration
Starting from $0.00/user/mo
Free plan available
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Freshteam is better for
- ✓ Free plan
When I Work is better for
- ✓ Integrations
Choose Freshteam if: Historical context for Freshworks HR buyers evaluating migration
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Feature comparison
Grouped feature support from verified product research for Freshteam and When I Work.
Hiring
| Feature | Freshteam | When I Work | Winner |
|---|---|---|---|
| Applicant tracking | Strong | Moderate | Freshteam |
| Career site & job boards | Limited | Moderate | When I Work |
| Interview scheduling | Limited | Limited | Tie |
Workforce
| Feature | Freshteam | When I Work | Winner |
|---|---|---|---|
| Workforce scheduling | Limited | Strong | When I Work |
| Frontline communications | Limited | Strong | When I Work |
| Time & attendance | Limited | Moderate | When I Work |
| GPS / geofence clock-in | Limited | Moderate | When I Work |
People & payroll
| Feature | Freshteam | When I Work | Winner |
|---|---|---|---|
| Core HRIS | Strong | Moderate | Freshteam |
| Payroll processing | Limited | Limited | Tie |
| Benefits administration | Limited | Limited | Tie |
Training
| Feature | Freshteam | When I Work | Winner |
|---|---|---|---|
| SOP / knowledge base | Limited | Moderate | When I Work |
| Employee training paths | Moderate | Moderate | Tie |
| LMS / course commerce | Limited | Limited | Tie |
Platform
| Feature | Freshteam | When I Work | Winner |
|---|---|---|---|
| HRIS integrations | Moderate | Strong | When I Work |
| Analytics & reporting | Moderate | Strong | When I Work |
| AI assistance | Moderate | Moderate | Tie |
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