When I Work vs Workday
Compare When I Work and Workday on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Workday is better for
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workday if: Enterprises (typically 1,000+ employees) that want one HCM system of record
Workday
Enterprise HCM default — custom PEPM quote (no published seat $); implementation-led. Landscape only vs SMB HRIS/payroll.
Best for
- • Enterprises (typically 1,000+ employees) that want one HCM system of record
- • Global HR + payroll programmes comparing Workday as the default shortlist
- • Orgs that will fund a multi-month SI implementation
No free plan
Comparison scorecard
Criterion-by-criterion results for When I Work and Workday. Numeric bars appear only when both products have approved scores.
- Depends
Starting pricing
Published floor price and what that floor actually includes.
When I Work researched starting price from $2.5/mo; Workday starting price was not verified in current research — confirm on the vendor pricing page. Better value depends on plan rungs, currency, and add-ons.
When I WorkDependsWorkdayDepends - Depends
Free plan
Whether a usable free plan is published, and what it gates.
When I Work does not research a free plan; Workday does not research a free plan.
When I WorkDependsWorkdayDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for When I Work and Workday on current vendor packaging.
When I WorkDependsWorkdayDepends - Workday
Integrations
Important third-party integrations.
Workday leads on integrations (8/10 vs 9/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
When I Work8/10Workday9/10
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