When I Work vs Workday
Compare When I Work and Workday on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Workday is better for
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workday if: Enterprises (typically 1,000+ employees) that want one HCM system of record
Workday
Enterprise HCM default — custom PEPM quote (no published seat $); implementation-led. Landscape only vs SMB HRIS/payroll.
Best for
- • Enterprises (typically 1,000+ employees) that want one HCM system of record
- • Global HR + payroll programmes comparing Workday as the default shortlist
- • Orgs that will fund a multi-month SI implementation
No free plan
Pros & cons
A balanced look at where each product shines — and where it falls short.
When I Work
Strengths in greenCons
- Trails on integrations
Best for
Hourly teams that mainly need scheduling and messaging at a low per-user price
Workday
Trade-offs in redPros
- Stronger on integrations
Best for
Enterprises (typically 1,000+ employees) that want one HCM system of record
Choose if…
Choose When I Work if
- Hourly teams that mainly need scheduling and messaging at a low per-user price
- Operators who will trial 14 days before buying Deputy or Homebase hubs
- Multi-location teams that stay on Essentials+ for templates and OpenShifts
Choose Workday if
- Enterprises (typically 1,000+ employees) that want one HCM system of record
- Global HR + payroll programmes comparing Workday as the default shortlist
- Orgs that will fund a multi-month SI implementation
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