When I Work vs Workday
Compare When I Work and Workday on features, pricing, and buyer fit using the same researched criteria.
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Workday is better for
- ✓ Integrations
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
Choose Workday if: Enterprises (typically 1,000+ employees) that want one HCM system of record
Workday
Enterprise HCM default — custom PEPM quote (no published seat $); implementation-led. Landscape only vs SMB HRIS/payroll.
Best for
- • Enterprises (typically 1,000+ employees) that want one HCM system of record
- • Global HR + payroll programmes comparing Workday as the default shortlist
- • Orgs that will fund a multi-month SI implementation
No free plan
Feature comparison
Grouped feature support from verified product research for When I Work and Workday.
Hiring
| Feature | When I Work | Workday | Winner |
|---|---|---|---|
| Applicant tracking | Moderate | Strong | Workday |
| Career site & job boards | Moderate | Strong | Workday |
| Interview scheduling | Limited | Strong | Workday |
Workforce
| Feature | When I Work | Workday | Winner |
|---|---|---|---|
| Workforce scheduling | Strong | Moderate | When I Work |
| Frontline communications | Strong | Moderate | When I Work |
| Time & attendance | Moderate | Strong | Workday |
| GPS / geofence clock-in | Moderate | Moderate | Tie |
People & payroll
| Feature | When I Work | Workday | Winner |
|---|---|---|---|
| Core HRIS | Moderate | Strong | Workday |
| Payroll processing | Limited | Strong | Workday |
| Benefits administration | Limited | Strong | Workday |
Training
| Feature | When I Work | Workday | Winner |
|---|---|---|---|
| SOP / knowledge base | Moderate | Moderate | Tie |
| Employee training paths | Moderate | Strong | Workday |
| LMS / course commerce | Limited | Limited | Tie |
Platform
| Feature | When I Work | Workday | Winner |
|---|---|---|---|
| HRIS integrations | Strong | Strong | Tie |
| Analytics & reporting | Strong | Strong | Tie |
| AI assistance | Moderate | Strong | Workday |
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