Deputy vs When I Work
Compare Deputy and When I Work on features, pricing, and buyer fit using the same researched criteria.
Deputy
Mid-market hourly WFM — Lite $5 / Core $6.50 / Pro $9 per user/mo; $30 invoice minimum; up to 31-day trial.
Best for
- • Multi-location hourly operators who need scheduling + time + labor compliance
- • Teams that will trial Core for up to 31 days before Homebase-style SMB hubs
- • Ops leaders who want WFM AI with a human-in-the-loop
Starting from $5.00/user/mo
No free plan
VS
Our verdict
There is no universal winner between Deputy and When I Work. Choose Deputy when Multi-location hourly operators who need scheduling + time + labor compliance. Choose When I Work when Hourly teams that mainly need scheduling and messaging at a low per-user price. Criterion scores come from approved SoftwareGlimpse editorial assessments and first-party research — not hands-on lab testing.
When I Work is better for
- ✓ Starting pricing
Tie
- • Integrations
Choose Deputy if: Multi-location hourly operators who need scheduling + time + labor compliance
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for Deputy and When I Work. Numeric bars appear only when both products have approved scores.
- When I Work
Starting pricing
Published floor price and what that floor actually includes.
When I Work publishes a lower researched starting floor ($2.5/mo vs $5/mo for Deputy). Confirm currency, renewals, and add-ons — not a total TCO winner.
DeputyWeakerWhen I WorkStronger - Depends
Free plan
Whether a usable free plan is published, and what it gates.
Deputy does not research a free plan; When I Work does not research a free plan.
DeputyDependsWhen I WorkDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for Deputy and When I Work on current vendor packaging.
DeputyDependsWhen I WorkDepends - Tie
Integrations
Important third-party integrations.
Deputy and When I Work are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Deputy8/10When I Work8/10
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