Rippling vs When I Work
Compare Rippling and When I Work on features, pricing, and buyer fit using the same researched criteria.
Rippling
Unified people platform (HR + payroll + IT/spend) — published SMB floor $8/user/mo plus $40/mo platform fee; modules are quote-stacked.
Best for
- • Companies that want HR, payroll, and IT provisioning on one employee record
- • Fast-growing teams willing to model modular PEPM TCO
- • Orgs that currently stitch HRIS + Okta/MDM + payroll and want one hire event
Starting from $8.00/user/mo
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Rippling is better for
- ✓ Integrations
When I Work is better for
- ✓ Starting pricing
Choose Rippling if: Companies that want HR, payroll, and IT provisioning on one employee record
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Rippling vs When I Work pricing
Rippling researched starting price from $8/mo. When I Work researched starting price from $2.5/mo. Affiliate economics excluded.
Rippling
From $8.00/user/mo
When I Work
From $2.50/user/mo
Rippling
Starting from $8.00/user/mo
No free trial evidenced
- Rippling PlatformPopular$8.00/user/mo
- Published SMB floor ~$8 PEPM plus ~$40/mo base for Unity/core platform. Not all-in HCM.
- Payroll / IT / Spend modulesCustom
- Payroll, benefits, IT, spend, recruiting, and EOR are sold as PEPM modules on a quote. Confirm current packaging.
When I Work
Starting from $2.50/user/mo
Free trial available
- EssentialsPopular$2.50/user/mo
- $2.50/user/mo scheduling. Auto-scheduling, multi-location, OpenShifts, messaging.
- Pro$5.00/user/mo
- $5/user/mo. Rules, permissions, labor sharing, custom forecasting.
- Premium$8.00/user/mo
- $8/user/mo. API, webhooks, SAML/SSO.
- EnterpriseCustom
- Custom enterprise packaging — contact sales.
Estimate your team cost
Monthly estimate from verified per-seat list pricing. Confirm on the vendor site before purchasing.
Rippling
$120.00/mo
When I Work
$37.50/mo
+$82.50/mo — Rippling costs more
Verified monthly unit prices · Aug 18, 2026
Prices in USD
Shown per user / month from verified list pricing.
Plans can change
Confirm live vendor rates before purchasing.
Add-ons may apply
Calling, SMS, or usage fees can add cost.
Independence
Affiliate status never changes pricing outcomes.
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