HiBob vs When I Work
Compare HiBob and When I Work on features, pricing, and buyer fit using the same researched criteria.
HiBob
Culture-forward mid-market HRIS (Bob Core + modules) — custom PEPM quote; no published seat dollars; AI Companion included in Core.
Best for
- • Distributed mid-market companies that want a modern HRIS without Workday implementation
- • People teams comparing HiBob vs BambooHR when culture UX and modules matter more than published PEPM
- • Orgs that will attach payroll/talent later as modules
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Tie
- • Integrations
Choose HiBob if: Distributed mid-market companies that want a modern HRIS without Workday implementation
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for HiBob and When I Work. Numeric bars appear only when both products have approved scores.
- Depends
Starting pricing
Published floor price and what that floor actually includes.
HiBob starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
HiBobDependsWhen I WorkDepends - Depends
Free plan
Whether a usable free plan is published, and what it gates.
HiBob does not research a free plan; When I Work does not research a free plan.
HiBobDependsWhen I WorkDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for HiBob and When I Work on current vendor packaging.
HiBobDependsWhen I WorkDepends - Tie
Integrations
Important third-party integrations.
HiBob and When I Work are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
HiBob8/10When I Work8/10
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