HiBob vs When I Work
Compare HiBob and When I Work on features, pricing, and buyer fit using the same researched criteria.
HiBob
Culture-forward mid-market HRIS (Bob Core + modules) — custom PEPM quote; no published seat dollars; AI Companion included in Core.
Best for
- • Distributed mid-market companies that want a modern HRIS without Workday implementation
- • People teams comparing HiBob vs BambooHR when culture UX and modules matter more than published PEPM
- • Orgs that will attach payroll/talent later as modules
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Tie
- • Integrations
Choose HiBob if: Distributed mid-market companies that want a modern HRIS without Workday implementation
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
HiBob vs When I Work pricing
HiBob starting price was not verified in current research — confirm on the vendor pricing page. When I Work researched starting price from $2.5/mo. Affiliate economics excluded.
HiBob
See plans
When I Work
From $2.50/user/mo
HiBob
Starting price not evidenced
No free trial evidenced
- Bob CorePopularCustom
- Included in every subscription — employee DB, time off, workflows, analytics, AI Companion. Quote-only.
- Optional modulesCustom
- Hiring, Payroll Hub, Talent, Compensation, Learning, Time & Attendance, surveys — quote PEPM.
When I Work
Starting from $2.50/user/mo
Free trial available
- EssentialsPopular$2.50/user/mo
- $2.50/user/mo scheduling. Auto-scheduling, multi-location, OpenShifts, messaging.
- Pro$5.00/user/mo
- $5/user/mo. Rules, permissions, labor sharing, custom forecasting.
- Premium$8.00/user/mo
- $8/user/mo. API, webhooks, SAML/SSO.
- EnterpriseCustom
- Custom enterprise packaging — contact sales.
Estimate your team cost
Monthly estimate from verified per-seat list pricing. Confirm on the vendor site before purchasing.
When I Work
$37.50/mo
Verified monthly unit prices · Aug 18, 2026
Prices in USD
Shown per user / month from verified list pricing.
Plans can change
Confirm live vendor rates before purchasing.
Add-ons may apply
Calling, SMS, or usage fees can add cost.
Independence
Affiliate status never changes pricing outcomes.
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