Navan vs When I Work
Compare Navan and When I Work on features, pricing, and buyer fit using the same researched criteria.
Navan
Corporate travel and expense management — affiliate partner mapped to HR / finance ops.
Best for
- • Mid-market and enterprise teams with frequent business travel
- • Finance + HR ops wanting unified T&E policy and booking
- • Companies outgrowing ad-hoc expense spreadsheets
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Tie
- • Integrations
Choose Navan if: Mid-market and enterprise teams with frequent business travel
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Navan vs When I Work pricing
Navan starting price was not verified in current research — confirm on the vendor pricing page. When I Work researched starting price from $2.5/mo. Affiliate economics excluded.
Navan
See plans
When I Work
From $2.50/user/mo
Navan
Starting price not evidenced
Free trial available
- EnterpriseCustom
- Contact sales for published Navan pricing — confirm live tiers on the vendor site.
When I Work
Starting from $2.50/user/mo
Free trial available
- EssentialsPopular$2.50/user/mo
- $2.50/user/mo scheduling. Auto-scheduling, multi-location, OpenShifts, messaging.
- Pro$5.00/user/mo
- $5/user/mo. Rules, permissions, labor sharing, custom forecasting.
- Premium$8.00/user/mo
- $8/user/mo. API, webhooks, SAML/SSO.
- EnterpriseCustom
- Custom enterprise packaging — contact sales.
Estimate your team cost
Monthly estimate from verified per-seat list pricing. Confirm on the vendor site before purchasing.
When I Work
$37.50/mo
Verified monthly unit prices · Aug 19, 2026
Prices in USD
Shown per user / month from verified list pricing.
Plans can change
Confirm live vendor rates before purchasing.
Add-ons may apply
Calling, SMS, or usage fees can add cost.
Independence
Affiliate status never changes pricing outcomes.
Some visit links may be affiliate links — we may earn a commission at no extra cost to you. Comparison outcomes are never based on commission.