Dayforce vs When I Work
Compare Dayforce and When I Work on features, pricing, and buyer fit using the same researched criteria.
Dayforce
AI-powered HCM (HR, pay, time, talent) with continuous payroll calculation — custom quote; formerly Ceridian.
Best for
- • Mid-to-enterprise teams that want HR, pay, and time in one app with continuous payroll calc
- • Retail/manufacturing orgs comparing Dayforce vs UKG Pro
- • Buyers who will take a Gartner-HCM-leader shortlist quote
No free plan
VS
Our verdict
No universal winner. Choose based on which criteria matter most for your team.
Tie
- • Integrations
Choose Dayforce if: Mid-to-enterprise teams that want HR, pay, and time in one app with continuous payroll calc
Choose When I Work if: Hourly teams that mainly need scheduling and messaging at a low per-user price
When I Work
Per-user hourly scheduling — Essentials from $2.50/user/mo; Pro $5; Premium $8; 14-day trial. Time & attendance is a paid toggle.
Best for
- • Hourly teams that mainly need scheduling and messaging at a low per-user price
- • Operators who will trial 14 days before buying Deputy or Homebase hubs
- • Multi-location teams that stay on Essentials+ for templates and OpenShifts
Starting from $2.50/user/mo
No free plan
Comparison scorecard
Criterion-by-criterion results for Dayforce and When I Work. Numeric bars appear only when both products have approved scores.
- Depends
Starting pricing
Published floor price and what that floor actually includes.
Dayforce starting price was not verified in current research — confirm on the vendor pricing page; When I Work researched starting price from $2.5/mo. Better value depends on plan rungs, currency, and add-ons.
DayforceDependsWhen I WorkDepends - Depends
Free plan
Whether a usable free plan is published, and what it gates.
Dayforce does not research a free plan; When I Work does not research a free plan.
DayforceDependsWhen I WorkDepends - Depends
User / licence minimum
Seat floors, per-employee minimums, and small-team pricing traps.
Check employee or licence minimums for Dayforce and When I Work on current vendor packaging.
DayforceDependsWhen I WorkDepends - Tie
Integrations
Important third-party integrations.
Dayforce and When I Work are close on integrations (8/10 vs 8/10) from approved SoftwareGlimpse editorial assessments — not hands-on lab testing.
Dayforce8/10When I Work8/10
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