Gamma Migration: Move Projects Without Losing Context
Migrate into Gamma with an inventory, field map, pilot import, dual-run week, and validation — so prompts, projects, and files survive and operators trust the new system.
Quick answer
Migrate into Gamma with an inventory of gammas, brand kits, and themes, a field map, a pilot import, a dual-run week, and validation with the people who live in the data — so history survives and the team trusts the new system.
- Inventory source objects
- Map fields before bulk load
- Pilot one site / one role / one team
- Dual-run for a week
- Validate with sceptic users
Gamma migration rules
- Inventory first — Typical objects: gammas, brand kits, and themes.
- Pilot beats big-bang — Prove a small Gamma import before you move everything.
- Integrations after the pilot — Research names Google Workspace, Slack, and Zapier on the Gamma side — confirm the connectors your AI loop depends on.
- Do not migrate the wrong job — Gamma is AI presentation generation. Do not import a meeting-notes bot or an image studio and expect it to become AI presentation generation.
Gamma migration map
1. Inventory and map
List gammas, brand kits, and themes. Map required fields and owners. Never invent list prices here — confirm seats, credits, and quote terms on /pricing/gamma/. Worked example: Harbor Growth (weekly updates) discovers duplicate employee IDs in the spreadsheet before the first import — and fixes identity before volume.
2. Pilot import
Import one site, one role, or one team. Run prompt a deck, edit three cards, and share a link a stakeholder can comment on on the pilot set. Worked example: Harbor Growth (weekly updates) will not schedule a cutover until the pilot can a marketer generates and shares a deck without an admin.
3. Dual-run and cutover
Run old and new in parallel for a week. Spot-check records sceptic users care about, then freeze the legacy source. Worked example: Harbor Growth (weekly updates) keeps the old export for prompts or files until Gamma matches for seven consecutive days.
Gamma checklist
Bring these questions to every demo
Ask vendors to show the workflow live, not just describe it.
- 1Inventory source objectsgammas, brand kits, and themes
- 2Run a pilot importOne segment first; fix mapping before bulk.
- 3Validate with operatorsSpot-check records they care about before cutover.
4. Inventory what must move into Gamma
List users, historical records, templates, and integrations that must survive migration. Mark nice-to-have exports you can leave behind.
Worked example: Founders and marketers who need fast AI-generated pitch decks migrates active records only and archives the rest as read-only exports.
5. Run parallel cutover with a rollback path
Keep the old system read-only until Gamma passes non-admin proof. Name a rollback owner and maximum parallel window.
Worked example: Founders and marketers who need fast AI-generated pitch decks caps parallel run at two weeks with daily checkpoint notes.
6. Verify counts and permissions after import
Reconcile user counts, role permissions, and a sample of migrated records. Research lists Google Workspace, Slack, and Zapier for Gamma. Confirm which are native vs API before go-live.
7. Inventory what must move into Gamma
List users, historical records, templates, and integrations that must survive migration. Mark nice-to-have exports you can leave behind.
Worked example: Founders and marketers who need fast AI-generated pitch decks migrates active records only and archives the rest as read-only exports.
8. Run parallel cutover with a rollback path
Keep the old system read-only until Gamma passes non-admin proof. Name a rollback owner and maximum parallel window.
Worked example: Founders and marketers who need fast AI-generated pitch decks caps parallel run at two weeks with daily checkpoint notes.
9. Verify counts and permissions after import
Reconcile user counts, role permissions, and a sample of migrated records. Research lists Google Workspace, Slack, and Zapier for Gamma. Confirm which are native vs API before go-live.
10. Inventory what must move into Gamma
List users, historical records, templates, and integrations that must survive migration. Mark nice-to-have exports you can leave behind.
Worked example: Founders and marketers who need fast AI-generated pitch decks migrates active records only and archives the rest as read-only exports.
11. Run parallel cutover with a rollback path
Keep the old system read-only until Gamma passes non-admin proof. Name a rollback owner and maximum parallel window.
Worked example: Founders and marketers who need fast AI-generated pitch decks caps parallel run at two weeks with daily checkpoint notes.
12. Verify counts and permissions after import
Reconcile user counts, role permissions, and a sample of migrated records. Research lists Google Workspace, Slack, and Zapier for Gamma. Confirm which are native vs API before go-live.
13. Before you sign with Gamma
Confirm the qualifying plan, non-admin proof, and integration owners in writing. Store quotes next to /pricing/gamma/ and the evaluation scorecard so finance can audit the same assumptions at renewal.
14. Write the decision memo
Name the job, the qualifying Gamma configuration, and what you are not buying yet. If stakeholders cannot explain why an alternative lost, the trial was not fair.
Frequently asked questions
Can we skip the dual-run?
Only if the dataset is tiny and reversible. Most SMB/mid teams regret skipping a week of parallel use.
What if history will not map cleanly?
Import active records first. Archive messy history as files rather than poisoning the new system of record.
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