Paylocity Plans: Seats, Hubs, and Qualifying Tiers
Choose your Paylocity plan by mapping must-haves to qualifying tiers — seats, hubs, pools, and add-ons — not homepage “from” tiles.
Quick answer
Choose a Paylocity plan by mapping must-haves for applicant tracking / recruiting to a qualifying tier — seats, hubs, pools, and add-ons included — not by comparing homepage “from” tiles. Never invent list prices here — confirm seats, hubs, and quote terms on /pricing/paylocity/.
- List day-one must-haves
- Map to a researched qualifying plan
- Price hubs / add-ons you will actually use
- Confirm trial or free proving ground
- Write the quote before you buy
Paylocity packaging rules
- Tiles are the bottom layer — Researched plans: Paylocity platform.
- Gates change the bill — Our research does not flag plan-gated capabilities for Paylocity, but confirm your must-haves — including seats, hubs, and add-ons — against the packaging you actually intend to buy.
- Free is a proving ground — Our snapshot records no trial length for Paylocity — ask for an evaluation window in writing before you commit seats.
- Wrong cluster, wrong comparison — Do not compare Paylocity (applicant tracking / recruiting) to frontline scheduling or a GPS time clock on a single price tile.
Paylocity qualifying configuration
1. List must-haves, then qualify
Must-haves should match post one live role, move three candidates through stages, and collect interview feedback. Research-supported features include applicant tracking, career site and job boards, interview scheduling, and core hris. Worked example: Harbor Retail (two recruiters and eight hiring managers) drops a cheaper tile when the must-have workflow unlocks only on a higher hub.
2. Compare like for like
Never invent list prices here — confirm seats, hubs, and quote terms on /pricing/paylocity/. Worked example: Harbor Retail (two recruiters and eight hiring managers) totals the qualifying configuration at their headcount — not the marketing starter tile — then asks for the quote in writing.
Paylocity must vs nice
- Core job on entry plan
- Gated capabilities
- AI / SMS / extra hubs
Paylocity checklist
Bring these questions to every demo
Ask vendors to show the workflow live, not just describe it.
- 1List day-one must-havesFeatures that must ship without an unused enterprise tier.
- 2Map to a qualifying planUse researched plan names — not marketing starting tiles.
- 3Get the qualifying quote in writingSeats, hubs, add-ons, and implementation fees.
3. Map must-haves to plan names in writing
Map must-have workflows to the Paylocity plan that unlocks them — demos often run above the tier you can afford.
Compare Paylocity platform on the same headcount assumption.
Worked example: US mid-market companies (roughly 100–1,000 employees) that want payroll+HR in one modern platform screenshots the plan shown in demo and matches it to /pricing/paylocity/.
4. Model seats, usage, and add-ons together
Custom quote. No published PEPM. Sized for 1–99 / 100–499 / 500+ employees on marketing pages. Confirm on paylocity.com. Add usage units and add-on SKUs to the same sheet before comparing vendors.
5. Get a written quote on the qualifying configuration
Ask Paylocity for a quote that names plan, seats, usage band, and add-ons. Store it next to alternatives with the same assumptions.
Worked example: US mid-market companies (roughly 100–1,000 employees) that want payroll+HR in one modern platform files quotes in the same folder with identical date and headcount headers.
6. Map must-haves to plan names in writing
Map must-have workflows to the Paylocity plan that unlocks them — demos often run above the tier you can afford.
Compare Paylocity platform on the same headcount assumption.
Worked example: US mid-market companies (roughly 100–1,000 employees) that want payroll+HR in one modern platform screenshots the plan shown in demo and matches it to /pricing/paylocity/.
7. Model seats, usage, and add-ons together
Custom quote. No published PEPM. Sized for 1–99 / 100–499 / 500+ employees on marketing pages. Confirm on paylocity.com. Add usage units and add-on SKUs to the same sheet before comparing vendors.
8. Get a written quote on the qualifying configuration
Ask Paylocity for a quote that names plan, seats, usage band, and add-ons. Store it next to alternatives with the same assumptions.
Worked example: US mid-market companies (roughly 100–1,000 employees) that want payroll+HR in one modern platform files quotes in the same folder with identical date and headcount headers.
9. Map must-haves to plan names in writing
Map must-have workflows to the Paylocity plan that unlocks them — demos often run above the tier you can afford.
Compare Paylocity platform on the same headcount assumption.
Worked example: US mid-market companies (roughly 100–1,000 employees) that want payroll+HR in one modern platform screenshots the plan shown in demo and matches it to /pricing/paylocity/.
10. Model seats, usage, and add-ons together
Custom quote. No published PEPM. Sized for 1–99 / 100–499 / 500+ employees on marketing pages. Confirm on paylocity.com. Add usage units and add-on SKUs to the same sheet before comparing vendors.
11. Get a written quote on the qualifying configuration
Ask Paylocity for a quote that names plan, seats, usage band, and add-ons. Store it next to alternatives with the same assumptions.
Worked example: US mid-market companies (roughly 100–1,000 employees) that want payroll+HR in one modern platform files quotes in the same folder with identical date and headcount headers.
Frequently asked questions
Does a free Paylocity plan count?
Our snapshot records no trial length for Paylocity — ask for an evaluation window in writing before you commit seats.
Should we pay annually?
Only after the qualifying configuration is written. Annual discounts do not fix the wrong hub.
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